| MINISTRY OF EDUCATION AND TRAINING OF VIETNAM
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom – Happiness
--------------- |
| No. 02/VBHN-BGDDT | Hanoi, April 14, 2023 |
CIRCULAR
PROMULGATION OF REGULATION OF HIGH SCHOOL GRADUATION EXAM
Circular No. 15/2020/TT-BGDDT dated May 26, 2020 of the Minister of Education and Training of Vietnam, effective as of May 26, 2020, is amended by:
1. Circular No. 05/2021/TT-BGDDT dated March 12, 2021 of the Minister of Education and Training of Vietnam, effective as of April 27, 2021.
2. Circular No. 06/2023/TT-BGDDT March 24, 2023 of the Minister of Education and Training of Vietnam , effective as of May 9, 2023.
Pursuant to Law on Education dated June 14, 2005; Law on amendments to Law on Education dated November 25, 2009; Law on Education dated June 14, 2019;
Pursuant to the Law on Higher Education dated June 18, 2012; the Law on Amendments to the Law on Education dated November 19, 2018;
Pursuant to Decree No. 69/2017/ND-CP dated May 25, 2017 of the Government of Vietnam on functions, tasks, entitlements, and organizational structure of the Ministry of Education and Training of Vietnam;
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At the request of the Director of the Quality Control Department;
The Minister of Education and Training promulgates a Circular on the Regulation on high school graduation exam. Please sign up or sign in to your TVPL Pro Membership to see English documents.
REGULATION
ON HIGH SCHOOL GRADUATION EXAM
(enclosed hereof)
Chapter I
GENERAL PROVISIONS
Article 1. Scope and regulated entities
1. This Regulation sets forth high school graduation exam (hereinafter referred to as the Regulation), composed of sections below: general provisions; preparation, candidates and eligibility requirements for exam; application for the exam, responsibilities of candidates; question paper-related practices, invigilation, marking, appeal of exam results, remarking and review, high school graduation assessment; issuance of certificates of complete compulsory education program, process of reporting and storing, inspection, commendation and reward, handling unexpected situations and violations; implementation.
2. This Regulation applies to high schools, continuing education centers and other education institutions which apply the high school education program or the continuing education program at high school level (referred to as “high school”); departments of education and training, department of science and technology (referred to as “departments of education and training”); higher education institutions; relevant organizations and individuals.
Article 2. Purpose and requirement
1. The high school graduation exam is aimed at: evaluating learners’ performance according to education objectives of the high school education program or the continuing education program at high school level (referred to as “high school program”); using exam results for high school graduation assessment; evaluating teaching and learning quality of high schools and directive actions of education authorities. Higher education institutions and vocational education institutions may use the high school graduation exam results for enrolment purpose.
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Article 3. Papers
The exam consists of 5 papers, including: 3 independent papers are: Mathematics, Literature, and Foreign Language; 1 paper of natural science (a combination of Physics, Chemistry, and Biology); 1 paper of social science (a combination of History, Geography, and Civic Education) with respect to students of compulsory education program at high school level or the papers of History and Geography with respect to students of continuing education program at high school level.
Article 4. Exam dates, exam schedule, exam contents, types of papers and time allotted for papers/subjects
1. Exam dates, exam schedule: stipulated in annual guidelines for administration of high school graduation exam of the Ministry of Education and Training of Vietnam (MOET for short).
2. Exam contents: In the high school curriculum, primarily 12th-grade curriculum.
3. Types of papers: Mathematics, Foreign Language, natural science and social science papers shall be in multiple-choice question type papers (hereinafter referred to as “multiple-choice paper”); Literature paper shall be in written paper.
4. Time allotted for papers/subjects: 120 minutes for Literature; 90 minutes for Mathematics; 60 minutes for Foreign language; 50 minutes for each subject of the natural science and social science paper.
Article 5. Qualifications of exam officers and staff
1. To qualify as an exam officer and staff member, he/she must:
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b) be professionally proficient in exam administration; and
c) not being disciplined for violation against this Regulation.
2. A person who has spouse, parent, child, sibling; parent-in-law, sibling-in-law; guardian; or ward (hereinafter referred to as “kindred”) taking the exam may not be involved in the setting of question papers and administer the exam in the administrative division where his/her kindred sits the exam.
3. Without regard to qualifications prescribed in Clause 1 and Clause 2 hereof, those who set question papers and mark written papers must have good professional competence.
Chapter II
PREPARATION
Article 6. The National Steering Committee
1. Minister of Education and Training of Vietnam shall establish the National Steering Committee, composed of:
a) The manager: Deputy Minister of MOET;
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Article 7. The Provincial Steering Committee
1. The President of the People’s Committee of province or central-affiliated city (hereinafter referred to as province) shall establish the Provincial Steering Committee, including:
a) The manager: leader of the People’s Committee of province;
b) Deputy managers: heads of relevant departments and agencies in the province; in which the Director (or Deputy Director in special case) of Education and Training Department shall hold the position of Standing Deputy Manager.
c) Members: heads of divisions affiliated to Departments of Education and Training, relevant departments and agencies and heads of the People’s Committees of districts (hereinafter referred to as districts);
d) Secretaries: officials and public employees of Department of Education and Training and relevant agencies in the province.
2. Tasks and powers of the Provincial Steering Committee:
a) Give comprehensive direction pertaining to preparation and administration of the exam in compliance with this Regulation;
b) Direct, inspect relevant agencies and educational institutions in the province to cooperate and facilitate the activities of the Exam Council with regard to the exam administration; consider and deal with petitions of the Chairperson of Exam Council;
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d) Propose the President of Provincial People’s Committee or competent authority to give commendation to officials, public employees or staff who have gained achievements in exam administration or enforce discipline on those with malpractice/maladministration against the Regulation;
dd) Implement any relevant decisions from the National Steering Committee.
3. Responsibilities, tasks and powers of members of the Provincial Steering Committee:
a) The manager shall perform his/her tasks and powers, take responsibility for the performance of the Provincial Steering Committee as prescribed in this Regulation;
b) Deputy managers, members and secretaries shall take responsibility for their performance of tasks and powers as assigned or authorized by the manager.
Article 8. Exam Council
1. An Exam Council shall be established in a province, presided over by the Department of Education and Training (DET), to administer the exam to all candidates in that province. Each Exam Council has Exam Places to conduct invigilation in the exam.
2. The Director of DET shall decide to establish the Exam Council and Boards thereof, including: Secretary Board; Printing-Copying Board; Question Paper Dispatch and Handover Board; Invigilation Board; Script Header Removal Board; Written Paper Marking Board; Multiple-Choice Paper Marking Board; Written Paper Re-Marking Board; Multiple-Choice Paper Re-Marking Board.
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c) The Chairperson of Exam Council shall perform his/her tasks and powers, take responsibility for the performance of the Exam Council as prescribed in this Regulation;
d) Boards, Vice Chairpersons and members of Exam Council shall take responsibility for performance of tasks and powers as assigned or authorized by the Chairperson.
3. Secretary Board of Exam Council:
a) Composition: The manager: shall be held by the head of Exam Council; deputy managers: shall be held by heads of divisions of the DET, heads of high schools; members: officials and public employees of the DET, heads and teachers of high schools. A member of Secretary Board cannot join Script Header Removal Board, Marking Board and Re-marking Board;
b) Tasks and powers of Secretary Board of Exam Council: Receive and manage data of registration for the exam of the DET; assign candidate numbers, arrange exam rooms; prepare documents and forms to be used at Exam Places, exam rooms; receive and preserve written paper scripts and multiple-choice answer sheets of candidates in the envelopes with the seal remaining intact of Exam Places; hand over the envelopes of written paper scripts with the seal remaining intact to the Script Header Removal Board; receive and preserve written paper scripts headers of which have been removed in the envelopes with seal remaining intact from Script Header Removal Board; and then hand them over to Subjective Paper Marking Board; hand over multiple-choice answer sheets in the envelopes with the seal remaining intact of Exam Places to Objective Paper Marking Board and perform relevant practices; receive and preserve script headers in the envelopes with seal remaining intact from Script Header Removal Board after the written paper scripts have been completely marked; manage documents relevant to written paper scripts and multiple-choice answer sheets. Make a record on scores of written paper scripts (if any); insert scores; check, analyze and compare exam results and range of scores of papers/subjects as per regulation; manage data of exam results and perform other tasks as assigned by the Chairperson of Exam Council;
c) Secretary Board of Exam Council may perform works in conjunction with answer sheets only when at least two members join that works;
d) The manager of Secretary Board of Exam Council shall perform his/her tasks and powers, take responsibility for the performance of the Secretary Board of Exam Council as prescribed in this Regulation to the Chairperson of Exam Council;
dd) Deputy managers, members and Secretary Board of Exam Council shall take responsibility for their performance of tasks and powers as assigned or authorized by the manager.
Article 9. Issuance of list of candidates and arrangement of exam rooms
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a) Each Exam Council (with a unique code nationwide) shall issue lists of candidates for every Exam Place as follows: List all names of the candidates who registered for the exam at the Exam Place in alphabetical order and assign corresponding candidate numbers; list all names of the candidates in alphabetical order according to every exam paper to arrange exam rooms;
b) Each candidate has a unique candidate number. The candidate number consists of 2 digit of Exam Council’s code and the next 6 digits are issued in ascending order from 000001 to the end of the list of candidates to ensure that two different candidates should not be allocated a single candidate number.
2. Arrangement of exam rooms:
a)Article 10. Use of information technology and communications devices and software
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2. The Exam Council shall clearly stipulate that members in the Boards in clause 2 Article 8 hereof are authorized to use computers and exam management software, multiple-choice exam marking software to perform their assigned tasks with respect to exam administration; and obtain email addresses and phone numbers registered with the MOET.
3.Article 11. Exam data management and use
1. The Exam Council shall announce the exams results after completely sending the data of exams results to the MOET and completely comparing between the data sent to the MOET and the one stored in the Exam Council.
2. The MOET takes responsibility for the management of candidate result data and use this data for suitable purposes of the exam; the DETs shall use this data for high school graduation assessment.
Chapter III
CANDIDATES AND ELIGIBILITY REQUIREMENTS FOR EXAMINATION; APPLICATIONS FOR EXAMINATION; RESPONSIBILITIES OF CANDIDATES
Article 12. Candidates and eligibility requirements for examination
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a) Individuals who have completed the high school education program in the year the exam is organized;
b) Individuals who have completed the high school education program but have not taken the high school graduation exam or have taken the high school graduation exam but failed in previous years;
c) Individuals who already have High School Diplomas or intermediate school diplomas who participate in the exam to use their results as the basis for enrollment registration;
d) Other special cases decided by the Minister of MOET.
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a) For high school graduation assessment purpose: high school candidates prescribed in Points a and b Clause 1 of this Article must take 4 exam papers, including 3 independent exam papers, which are Mathematics, Literature and Foreign Language, and 1 combined exam paper at the candidate’s option; continuing education candidates prescribed in Points a and b Clause 1 of this Article must take 3 exam papers, including 2 independent exam papers, which are Mathematics and Literature, and 1 combined exam paper at the candidate’s option. Continuing education candidates may register for the exam of Foreign Language for university and college admission purpose;
b) Candidates prescribed in Point c Clause 1 hereof may register for independent exam papers, combined exam papers or component subjects of the combined exam papers.
Article 13. Registration for the exam
1. Exam registration places:
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d) Regarding post-secondary school graduates, the application for the exam includes: 2 identical application forms for the exam; 2 4x6 cm photos; a copy of lower secondary school graduation diploma, a copy of learning record or academic transcript of high school academic subjects as required in the Law on Education and its guiding documents of the MOET.
3. Deadline for submission of applications for the exam:
The deadline for submission of applications for registration shall be stipulated in annual guidelines for administration of high school graduation exam issued by the MOET. If any mistake or misstatement is found after the submission deadline, the candidate must promptly inform the headmaster of high school, the head of registration place or the manager of Exam Place where he/she registered for the exam on the day of filling in examination procedures for correction.
4. Registration for the exam:
a) Candidates will register for the exam in accordance with requirements and guidance of the MOET;
b) Candidates will complete and submit applications for high school graduation assessment at the given high school or registration place as prescribed in annual guidelines for administration of high school graduation exam issued by the MOET;
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Every candidate has the responsibility to:
1. Register for the exam in accordance with Article 13 of this Regulation and annual guidelines for administration of high school graduation exam issued by the MOET.
2. Be present at a designated exam room on time as specified in the Notice of Taking Exam to complete the exam procedures:
a) Present the ID card, either conventional or new format, and receive a Candidate Card;
b) Any mistake or error with respect to the first name, middle name, last name, date of birth or eligibility for privileges should be promptly reported the invigilator or the officer on duty at the Exam Place for correction.
c) Where the ID card or another necessary document is lost, the candidate must immediately report the manager of the Exam Place for consideration.
3. In each examination session, the candidate shall be present at the designated exam room on time, follow the instructions of invigilation board and invigilators. Candidates who arrive later than 15 minutes after the official start of the exam shall not be admitted to the exam room.
4. Follow these rules in the exam room:
a) Present the Candidate Card to invigilators;
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c) Before doing the exam, write the candidate number and details in the question paper, the script or the multiple-choice answer sheet, scrap paper;
d) After receiving the question paper, carefully check the number of pages thereof and the printing quality. Any missing, torn or blurry pages should be immediately reported to the invigilators in the exam room within 5 minutes from the distribution time of question paper;
dd) Refrain from communicating with or copying from exam-mates, using authorized materials or attempting to cheat or making noise in the exam room; raise one hand to ask for permission before saying/asking. Stand up and openly present their opinions when allowed to speak;
e) Refrain from writing or drawing any secret mark, refrain from using pencil except for filling in circle in the multiple-choice answer sheet; write one single ink color in the script (red ink is prohibited);
g) Stop writing immediately when the end of the exam session is announced;
h) Protect the script and prevent other exam-mates from misusing the answer sheet; immediately report an invigilator in a case where any person misuses or intentionally interfere in the answer sheet;
i) Write the number of submitted pages and sign on the acknowledgement of submission when handing in the written paper scripts. Candidates who fail to do the papers still have to hand in their answer sheets (for written exam) or multiple-choice answer sheets (for multiple-choice exam);
k) Refrain from leaving the exam room throughout the allotted time given to a multiple-choice exam; may leave the exam room and area after two thirds of the allotted time given to a written exam, and submit the script/sheet together with question paper, scrap paper before leaving;
l) May leave the exam room, in exceptional circumstances, with permission of invigilators and accompanied by a supervisor; in case of medical emergency, the leave of candidates must be accompanied by the police until the end of the exam session and subject to decision of the manager of the Exam Place;
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QUESTION PAPER-RELATED PRACTICES
Article 15. Requirements pertaining to question papers
1. A question paper of the exam must meet the following requirements:
a) The content shall comply with Clause 2 Article 4 hereof;
b) Ensure the conciseness, scientific and educational properties; be framed in a clear and easily understandable language;
c) Stick to the standards of knowledge and skills of the high school curriculum; ensure the categorization of candidates;
d) Point for each question shall be printed in the written question paper; scores of the written papers and the multiple-choice papers are converted into a 0-10 point scale for the whole papers and the same scale applied to the component papers of a combined paper;
dd) The question paper shall state the number of pages (if 2 pages and above) and clearly indicate the word “HẾT" (THE END) at the end of the paper.
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1.Article 17. Question Paper Setting Council
1. Minister of MOET shall establish the Question Paper Setting Council for the high school graduation exam (hereinafter referred to as “the Question Paper Setting Council”).
2. Composition of Question Paper Setting Council:
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b) Vice Chairpersons: Deputy Directors of Department of Quality Control, heads of relevant units affiliated to the MOET and heads of divisions and centers affiliated to the Department of Quality Control;
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b) Do printing-copying question papers in the format and quantity requested by the National Steering Committee; do packing, sealing and preserving question papers, and dispatch original question papers to the Question Paper Dispatch and Handover Team of the National Steering Committee;
c) Ensure the confidentiality and security of the question papers, marking scheme, answer key, grading scale in the question paper setting area from the setting stage to the end of the final session of the exam;
d) Request the Minister of MOET to issue decisions on commendation for or disciplinary actions against (if any) members of Question Paper Setting Council.
5. The Chairperson of Question Paper Setting Council shall run the process of setting of question papers according to tasks and powers of Question Paper Setting Council; and be held accountable to the Minister of MOET for the performance of the Question Paper Setting Council as per this Regulation.
6. Members of Question Paper Setting Council shall take responsibility for performance of tasks and powers as assigned or authorized by the Chairperson of Question Paper Setting Council.
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1. Printing-copying of question papers:
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a) The position of the Manager of Paper Question Delivery and Handover Board shall be held by the Manager of Exam Council, the members of the Board and supervising police officers are assigned by the Chairperson of Exam Council;
b) Paper Question Delivery and Handover Board shall receive sealed envelopes from the Printing-Copying Board, and then store, dispatch and distribute them to Exam Places;
c)Article 19. Storage and use of question papers and storage of answer sheets/scripts at Exam Places
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INVIGILATION
Article 20. Invigilation Board
1. Composition: The manager: the head of Exam Council; Standing Deputy Manager: the head of DET, the head of exam management division of DET; other Deputy Managers: the head of DET, the heads of certain divisions of DET, and head master of high school; members and secretaries: heads, consultants of divisions affiliated to DET, heads and teachers of high schools.
2. Tasks and powers of Invigilation Board:
a) The Manager of Invigilation Board shall be held accountable to the Chairperson of Exam Council in terms of invigilation practices; run the invigilation practices at the Exam Council, decide the time when the sealed envelopes are dispatched to invigilators, and make decision to deal with situations occurring in the exam sessions;
b) Deputy Manager of Invigilation Board, members and secretaries shall take responsibility for their performance of tasks and powers as assigned or authorized by the Manager.
3. The Director of DET shall, based on the number of registered candidates at the Exam Council, facilities, and staff, set up Exam Places in high schools and other educational institutions that meet the requirements for administration of the exam.
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d) Deputy Managers, invigilators, supervisors and other members shall perform tasks assigned by the Manager of Invigilation Board and be accountable for such performance;
dd) For the performance of tasks at the Exam Place, the leader of Exam Place may use the seal of the high school or educational institution where the Exam Place is based.
Article 21. Complete exam procedures
1. Based on the data of registered candidates, the Secretary Board of Exam Council shall create the list of candidates for each exam room (including the list of candidates’ photos); create Candidate Cards; arrange places for candidates to complete the exam procedures.
2.Article 22. Processing of conducting of invigilation and responsibilities
1. Subject to assignment of the Manager of Invigilation Board, the Manager of Exam Place shall run the invigilation practices at the Exam Place; store and use question papers and store answer sheets/scripts at the Exam Place; designate tasks to other members at the Exam Place. Before each exam session, the Manager of Exam Place shall ensure unoccupied rooms in the exam session must be locked and sealed; personal communications devices (if any) of those on duty at the Exam Place must be kept in the guardroom therein; do the casting lots for invigilators and supervisors to assign specific invigilation tasks, ensure principle that one invigilator must not invigilate more than one time in the same room in the exam; do the casting lots as to how to assign candidate numbers in the exam room.
2. Invigilators shall be held accountable to the Manager of Exam Place and perform the following tasks:
a) Present themselves at the Exam Place on time; during the exam time, invigilators must not bring any personal communications devices, do personal affairs, smoke, or consume alcoholic drinks;
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c) When the next stage is announced, the first invigilator shall receive the envelopes of question papers, the second invigilator shall remind candidates to follow the exam regulation, write his or her full name on the candidates’ answer and scrap papers and sign them based on the number of candidates present (redundant papers with signatures are not allowed); guide candidates to fold their answer papers correctly and check whether they have written their names, numbers and other required fields before taking the test;
d) When hearing the announcement, the first invigilator shall show the envelopes of question papers in front of candidates to let them see that the front and the back seals remain intact and ask two of them to sign the record confirming the condition of envelopes of question papers as witnesses; open the envelopes of question papers and check the number of question papers (any extra, missing sheets or mixed with other subjects' sheets should be reported to the manager of the Exam Place for handling); distribute the question papers to each candidate;
dd) When candidates start doing papers, the first invigilator shall compare the photo attached on Candidate Card to the one in the list of candidates and their photos for identification, write his or her full name on the candidates’ answer, scrap papers and sign them; the second invigilator shall observe the whole room. During the session, one invigilator shall observe from the front to the back of exam room and the other shall observe in the opposite pattern; invigilators shall not stand close to candidates and help them cheating by any means, only answer candidates' questions in public and provide answers within the scope of the regulation;
e) Invigilators shall sign and write full names in extra answer sheets/scripts and scrap papers as prescribed in Point c, dd Clause 1 of this Article;
g) Invigilators shall protect question paper during the exam session and prevent question paper leaks. After 15 minutes from the start of the session is announced (for the independent exam and every component subject in the combined paper), invigilators shall transfer the sealed envelope of extra question papers to the staff member assigned by the manager of the Exam Place;
h) Invigilators may only allow candidates to leave the exam room until two thirds of the examination time has elapsed (in written paper sessions) and after candidates have submitted all their answers sheet/script, question paper and scrap papers before leaving. In case of candidates' temporary leaving, invigilators shall inform supervisors for support;
i) In case of candidates' malpractice, invigilators shall make a record in accordance with the regulation. In case of unusual circumstances, invigilators shall promptly inform the Manager of the Exam Place;
k) 15 minutes before the end of the session (for the independent exam and every component subject in the combined paper), invigilators shall announce the remaining time for candidates;
l) When the end of the session is announced, the first invigilator shall require candidates to stop writing and collect their answer sheets/scripts, even the sheet/script of any candidate whom against a record is taken; the second invigilator shall maintain the discipline in the exam room; the first invigilator shall call the name of candidates and receive their answer papers. When receiving papers, the first invigilator shall count the number of submitted answer sheet/script, ask candidates to write the number of submitted answer sheet/script and sign 2 copies of acknowledgement of submission. Invigilators shall ensure that all the papers have been collected before allowing candidates to leave the room;
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n) After counting and comparing, answer sheets/scripts and 1 copy of acknowledgement of submission of each exam room shall be put in the envelope of such room; and shall be sealed by the secretary of Exam Place and the two invigilators on the spot. One seal shall be put on at the middle of the left, right and middle edges of the bag. The Manager and secretary of Exam Place who do the counting and comparing process shall sign and write full names in the seal. Two invigilators shall sign on the edge between the seal and the bag and affix the overlapping stamp on the seal. Then, apply transparent tape around the length of the edge of the envelop and cover it with the sealing tape; Secretary of Exam Place and two invigilators clearly state their full names and sign the handover minutes; the other copy of acknowledgement of submission shall be kept outside, and submitted together with the sealed envelope and sealed invigilation dossier.
3. When invigilating multiple-choice papers, in addition to those provisions prescribed in this article, invigilators shall perform the following tasks:
a) Receive and sign multiple-choice answer sheets;
b) Distribute multiple-choice answer sheets and instruct candidates to fill in required fields;
c) Distribute question papers to candidates; each candidate in the same exam room shall receive a question paper with different code; in case of component papers of the natural sciences and social sciences combined papers, candidates shall receive papers with the same code for each paper/subject. When distributing the question papers, invigilators shall ask candidates to check the codes of the question papers then put the papers under the multiple-choice answer sheet and only read the question papers after the invigilator has given permission to do so. When the last candidate has received the question papers, invigilators shall allow candidates to turn up the question papers, write and fill in the question code field in the answer sheet and write the received question code in 2 copies of acknowledgement of submission;
d) In case of combined papers, one multiple-choice answer sheet is for all component subjects. The question papers for the component papers are distributed based on the subjects’ schedule: each component test shall be completed in the given time; right after the end of each paper/subject, invigilators shall collect the question papers and scrap papers of candidates who take exam on that subject and distribute the papers of the following subject as scheduled;
dd) Invigilators shall not collect question papers and scrap papers from candidates who take independent papers and component subject: Biology, Civic Education of the combined paper;
e) Invigilators shall not collect the multiple-choice answer sheets before the end of the exam. When collecting the answers sheets, invigilators shall ensure that the question code written and filled in on candidate’s answer sheet and the 2 copies of acknowledgement of submission must be the same with the printed code on the question paper distributed to the candidate;
g) Invigilators shall hand over the envelope with all the multiple-choice answer sheets organized in the increased order of candidates’ numbers and 1 copy of acknowledgement of submission containing all candidates’ signatures and distributed question codes to the Manager of Exam Place or the person assigned by the Manager of the Exam Place. The other copy of acknowledgement of submission shall be kept outside of the envelope and will be handed together with the sealed envelope and sealed invigilation dossier.
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a) Supervise the performance of invigilators and other members at the assigned area;
b) Supervise the candidate who is allowed by the invigilator to leave the exam room; remind invigilators, security guards, police officers, medical staff of their duties and take records against those who have committed maladministration;
c) Propose the Manager of Exam Place to suspend or change invigilators, security guards, police officers, and medical staff if they have committed maladministration;
d) Ask invigilators to take a record against any candidate who has committed malpractice (if any); work with inspection team on inspecting and dealing with malpractice/maladministration.
5. Security guards, police officers, military controllers (hereinafter referred to as security members) shall be held accountable to the Manager of Exam Place and perform the following tasks:
a) Those who assigned to protect any area shall protect the assigned one and refrain from coming to other areas;
b) Security members must not allow unauthorized persons to enter the assigned area, must not leave the position and do personal affairs whilst on duty, must not enter the exam room or communicate with candidates;
c) Security members shall report to the Manager of the Exam Place about incidents occurring during the exam time for timely action;
d) Police officers sent to support the Exam Council shall have the additional duty of escorting and protecting the safety of question papers and answer sheets/scripts.
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a) Be ready at all times in the assigned area by the Exam Council to handle candidates' sickness or emergencies;
b) When the Manager of Exam Place informs any candidates with sickness, medical staff shall provide treatment as soon as possible or if necessary, refer the sick candidate to hospital with the escort of supervisors and police officers; the medical staff is forbidden to take advantage of the examination and treatment provided on the spot to commit the maladministration.
Article 23. Dispatch and handover of answer sheets/scripts
1. The dispatch and handover of answer sheets/scripts from the Exam Place to the Exam Council shall be subject to decision of the Chairperson of Exam Council; be joined by the Manager of Exam Place and police officers throughout the process of dispatch and handover; upon handover process, the seals of envelopes shall be checked and a record bearing all signatures of involved people is required.
2.Chapter VI
MARKING
Article 24. Marking area
1. The marking process of each Exam Council is conducted in up to 2 assigned areas; in which, each Marking Board shall mark papers in a single area. The marking area shall meet security and safety requirements, be fully equipped with fire safety devices and under the surveillance of guards around the clock; the places to mark and to store written paper scripts must be arranged near each other; multiple-choice answer sheets shall be kept in a room where they are going to be marked or in a room solely intended for keeping multiple-choice answer sheet, depending on the actual condition there.
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3. Members of the Marking Board, on entering and leaving the marking area, must not bring any devices for information recording and transmission, copying documents, any personal papers, correction pen, pencil and other types of pen that are not allowed by the Marking Board.
Article 25. Script Header Removal Board
1. Script Header Removal Board:
a) Composition: The manager: shall be held by the head or member of Exam Council; deputy managers: shall be held by heads of divisions of the DET, heads of high schools; members: officials and public employees of the DET, heads and teachers of high schools, police officers, security guards, medical staff, service staff;
b) Tasks and powers of Script Header Removal Board: Receive written paper scripts in sealed envelopes of Exam Places from Secretary Board of Exam Council; remove script headers and keep them confidential; seal and store answer sheet headers as per regulation on confidentiality throughout the marking duration until the marking of written paper scripts finishes; hand over answer sheets/scripts, headers of which have been removed, in sealed envelopes, to Secretary Board of Exam Council; hand over answer sheet headers, in other sealed envelopes, to Secretary Board of Exam Council after the marking of written paper scripts finishes. The process of removal of answer sheet headers for remarking written paper scripts shall be done in a similar manner as above;
c) Script Header Removal Board shall work independently with other Boards of Exam Council, under direct steering of the Chairperson of Exam Council; only do works related to answer sheets/scripts with presence of at least 2 members of Script Header Removal Board; those in Script Header Removal Board may not join as members of Written Paper Marking Board and Written Paper Re-Marking Board;
d) The Manager of Script Header Removal Board shall perform his/her tasks and powers, take responsibility for the performance of the Script Header Removal Board as prescribed in this Regulation to the Chairperson of Exam Council;
dd) Deputy managers, members of Script Header Removal Board shall take responsibility for their performance of tasks and powers as assigned or authorized by the Manager.
2. The header removal area must meet security and safety requirements and be fully equipped with fire safety devices and under surveillance of police officers and guards around the clock; be equipped no device used for recording and transmitting information and image; those in Script Header Removal Board must not bring any communications device to this area.
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a) Removing headers in one round: Script Header Removal Board must be completely isolated during the process of removal of headers until the marking of written paper scripts finishes; the Manager of Script Header Removal Board shall, in person, do the generation of header numbers using a supporting software of the MOET;
b) Removing headers in two independent rounds: Script Header Removal Board must be completely isolated during the process of removal of headers of each round; members of the Board shall be split into two teams: Header Remover Team round 1 and Header Remover Team round 2; two teams shall work independently and entirely isolated from each other. Header Remover Team round 1 only may leave the isolated area after Header Remover Team round 2 has been isolated. Header Remover Team round 2 must be completely isolated while on duty until the marking of written paper scripts finishes. The Leaders of Header Remover Team round 1 and 2 shall, in person, do the generation of header numbers using the supporting software of the MOET.
4. Handover of written paper scripts, headers of which have been removed, to Exam Council:
a)Article 26. Written Paper Marking BoardPlease sign up or sign in to your TVPL Pro Membership to see English documents.
d) Police officers, security guards, medical staff and service staff.
2. The Manager of Marking board shall direct marking activities and be held accountable to the Chairperson of Exam Council for the marking process, progress and quality; have powers to replace or dismiss any member who is deemed irresponsible or has committed a violation against the Regulation or has made many mistakes in performing their assigned tasks; and conduct examination or verification upon occurrence of any incident.
3. Deputy Manager of Written Paper Marking Board shall take responsibility for their performance of the tasks and execution of the powers assigned or authorized by the Manager.
4. Lead of Subject Marking shall be held accountable to the Chairperson of Exam Council and the Manager of Written Paper Marking Board for the management and process of marking of written paper scripts of Exam Council in compliance with the Regulation; and perform the following tasks:
a) Plan the marking schedule; organize discussions of marking scheme, answer key and grading scale, have the team do the marking together; organize experience-learning meetings during the marking process; hold a review of the team’s performance after all scripts of Exam Council have been marked;
b) Propose the Manager of Written Paper Marking Board to replace or dismiss any member who is deemed irresponsible, has made many mistakes or has committed a violation against the Regulation;
c) Have the power to authorize Leaders of Marking Teams to perform some tasks within the competence of Lead of Subject Marking depending on the marking situation at Exam Council.
5. Leaders of Marking Teams shall help Lead of Subject Marking manage and organize the marking process in their Teams and perform tasks within the competence of Lead of Subject Marking when authorized.
6. Members of Written Paper Marking Board shall perform tasks assigned by the Manager of the Board and comply with provisions in this Regulation; examiners shall comply with orders of Leaders of their Marking Teams and Lead of Subject Marking.
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1. General provisions concerning marking of scripts:
a) Examiners shall follow the marking scheme, answer key and grading scale of the MOET; script is graded on scale 0-10, counted up to 0.25; each script is marked through two independent rounds by two examiners from two different Marking Teams;
b) The Secretary Board of Exam Council will deliver the envelope of scripts with headers removed and the record of scores to Lead of Marking Subject;
c) Lead of Marking Subject shall gather all Marking Team Leaders and examiners to announce the Regulation, discuss the answer key and marking scheme, and grade at least 10 scripts; then, conduct the marking through two independent rounds in two separated rooms. For Exam Councils with 30.000 candidates or more, Lead of Marking Subject or a Marking Team Leader authorized by Lead of Marking Subject shall organize marking in groups or teams;
d) The envelope of scripts shall be handed over to an examiner who is chosen by casting lot.
2. First-round marking:
a) Lead of Subject Marking or a Marking Team Leader authorized by Lead of Marking Subject shall hand over envelopes of scripts to examiners by casting lot;
b) Before marking, examiners shall check every script to make sure that they have received sufficient pages and headers as written on the envelope and cross out any blanks left on the paper;
c) If detecting missing pages, headers; answers written on scrap papers or unspecified papers; papers with handwritings of two people or more, answers written in two different colors or more or in red, answers written in pencil or any note or drawing that is unrelated to the exam; torn or intentional marking, examiners shall report and transfer these scripts to the Marking Team Leader, who will forward these scripts to Lead of Subject Marking for consideration;
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3. Second-round marking:
a) After receiving envelopes of scripts from the first-round marking, members of the Secretary Board of Exam Council shall take the records of scores out of the envelopes and give the envelopes back to Lead of Subject Marking or a Marking Team Leader authorized by Lead of Subject Marking and then cast lots for the second-round marking, making sure that an envelope of marked scripts is not be given back to the examiner who marked those scripts;
b) The second-round marking examiners shall mark directly onto the candidates’ scripts (the score for each part shall be written on the left edge of the paper right next to the corresponding part) and write the marks on the record of scores;
c) After finishing one envelope, the examiner shall bring this envelope and the record of scores to Lead of Subject Marking or a Marking Team Leader authorized by Lead of Subject Marking, who will hand them over to the Secretary Board of Exam Council.
4. Finalizing scores:
Lead of Subject Marking shall receive marked scripts and records of scores from the Secretary Board of Exam Council and direct Marking Teams to finalize the scores. Only the scores of each question and total score shall be written on a script at the designated location after they are finalized. Score finalizing procedures are as follows:
a) The final score after two rounds of marking:
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Two examiners shall reach a consensus on the final score; the examiner marking the second time shall write the final score; and then both examiners shall sign and write full names on all pages of the script.
The difference between two total scores or component scores (except the case of score miscalculation) is between 1,0 and 1,5 points.
Two examiners shall discuss, record the discussion in writing and report the final score to Lead of Subject Marking or a Marking Team Leader authorized by Lead of Subject Marking (the results on the records of scores shall not be changed); the examiner marking the second time shall write the final score; and then both examiners shall sign and write full names on all pages of the script.
If the two examiners cannot reach an agreement on the final score, Lead of Subject Marking or a Marking Team Leader authorized by Lead of Subject Marking shall draw up a record of decision on the final score, write the score and sign and write full name on all pages of the script together with both examiners.
The difference between two total scores or component scores (except the case of score miscalculation) is more than 1,5 points.
Lead of Subject Marking or a Marking Team Leader authorized by Lead of Marking Subject shall have the script marked for the third time using a different pen color.
b) The final score after three rounds of marking:
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Lead of Subject Marking or a Marking Team Leader authorized by Lead of Marking Subject shall take the identical score of two marking rounds as the final score, write the final score and sign and write full name on all pages of the script together with the examiners.
If the differences in the scores of three times are varied: up to 2,5 points.
Lead of Subject Marking or a Marking Team Leader authorized by Lead of Marking Subject shall take the arithmetic mean of three marking rounds as the final score, write the final score and sign and write full name on all pages of the script together with the examiners.
If the differences in the scores of three times are varied: more than 2,5 points.
Lead of Subject Marking or a Marking Team Leader authorized by Lead of Subject Marking shall have the script marked together by the whole Marking Team, draw up a record of decision on the final score, write the score and sign and write full name on all pages of the script together with all participating examiners.
5. Inputting scores of written papers:
a) Score Input Team, which is affiliated to Secretary Board of Exam Council, shall be led by the head or member of Secretary Board of Exam Council; Score Input Team consists of at least two sub-teams; each sub-team shall have at least three members;
b)Article 28. Multiple-Choice Paper Marking Board
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a) The Manager shall be the leader of the Exam Council;
b) Deputy Managers shall be heads of divisions of the DET and high schools:
c) Marking Team, composed of: Leader: the head of Multiple-Choice Paper Marking Board; other members: officials and public employees, and teachers under management of the DET and high schools;
d) Secretary Team, composed of: Leader: a Deputy Manager of Multiple-Choice Paper Marking Board; other members: officials and public employees, and teachers under management of the DET and high schools;
dd) Supervision Team, composed of: Leader: a Deputy Manager of Multiple-Choice Paper Marking Board; other members: officials and public employees, and teachers under management of the DET and high schools;
e) Police officers, security guards, medical staff and service staff.
2. The Manager of Multiple-Choice Paper Marking Board shall run the marking practices and be held accountable to the Chairperson of Exam Council for the marking process, progress and quality; have powers to replace or dismiss any member who is deemed irresponsible or has committed maladministration or has made many mistakes in performing their assigned tasks; conduct examination or verification upon occurrence of any incident at the request of the Supervisor Team.
3. Deputy Manager of Multiple-Choice Paper Marking Board shall perform the tasks as assigned by the Manager.
4. Marking Team shall carefully read the manual of multiple-choice paper marking software provided by the MOET and use it to mark multiple-choice answer sheets.
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6. The Supervision Team shall work independently from other Teams of Multiple-Choice Paper Marking Board. The Supervision Team shall continuously supervise the process of marking and storage of multiple-choice answer sheets at the room as per the Regulation. Any suspicion shall be promptly reported to the Manager of Multiple-Choice Paper Marking Board for suspension of the marking process and the Manager of Multiple-Choice Paper Marking Board shall verify and take actions before resuming the marking process.
7. Members of Multiple-Choice Paper Marking Board shall comply with the assignments given by the Manager as per the Regulation.
Article 29. Marking of multiple-choice answer sheets
1. General principles for marking of multiple-choice answer sheets:
a) Members of Multiple-Choice Paper Marking Board, any person in charge in the area where multiple-choice answer sheets are marked must not bring any pencil, eraser and other forbidden items as per the Regulation into the marking room; and must not make any correction or interlineations/omission in the multiple-choice answer sheets of candidates in any form and for any reason;
b) Members of Multiple-Choice Paper Marking Board shall strictly comply with the marking process as prescribed; any suspicion shall be promptly reported to the Leader of Multiple-Choice Paper Marking Board for, together with the Supervision Team, taking a record, and then report it to the Manager of Multiple-Choice Paper Marking Board for further action;
c) Multiple-choice answer sheets must be marked by a specialized software provided by the MOET, from the scanning stage to the time when the score of the answer is given;
d) Only paper codes in the files prescribed by the MOET shall be used;
dd) During the processing and marking process, Multiple-Choice Paper Marking Board shall promptly update and report to the MOET as prescribed.
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a) Scanning: Scan multiple-choice answer sheets by envelopes, check every envelope in the software and seal it when it is done. After scanning all envelopes/the multiple-choice answer sheets of Exam Council, all scans automatically encrypted by the software shall be copied to 2 CDs/DVDs (hereinafter referred to as “CDs”) with the same content;
b) Recognizing scans: After recognizing all scans of multiple-choice answer sheets of Exam Council, all scans automatically encrypted by the software shall be copied to 2 CDs/DVDs (hereinafter referred to as CDs) with the same content;
c) Fixing technical defects: After fixing all technical defects of multiple-choice answer sheets of Exam Council, all scans automatically encrypted by the software shall be copied to 2 CDs/DVDs (hereinafter referred to as CDs) with the same content;
d) In each step in points a, b, c hereof, the 2 CDs with same content must be sealed under supervision of the Supervisions Team, police and recorded in writing; only 1 CD is sent to the Department of Quality Control affiliated to the MOET for management and the other CD is sent to the Chairperson of Exam Council for storage and next step is only proceeded when the Chairperson of Exam Council approves to do so. It is required to seek approval from the National Steering Committee to use these CDs.
3. Marking: After completing the works in clause 2 hereof, Multiple-Choice Paper Marking Board shall unseal the CD containing data of marking of multiple-choice answer sheets of the MOET, take a record of unsealing and input data into the multiple-choice paper marking software under supervision of police and Supervision Team; mark and count up to 0.25 for each paper and component subject of the combined paper; only use the codes of papers/subjects in the files as prescribed by the MOET; during the process, the Exam Council must promptly update and report to the MOET.
4. As soon as the marking is completed, the official files and test results (exported from the software in the format required by the MOET) shall be copied to 2 same CDs/DVDs, which shall be sealed under supervision of the Supervision Team and the police, and recorded in writing. 1 CD shall be sent to the Department of Quality Control affiliated to the MOET and 1 CD shall be kept by the Chairperson of Exam Council for update into the database of the exam management software and storage.
5. The marking of multiple-choice answer sheets shall be performed as per requirements and procedures prescribed in this Article. Any problem arising must be recorded in writing and reported to the Provincial Steering Board or the National Steering Committee for consideration.
Article 30. Marking assessment of written papers
1. The Manager of Written Paper Marking Board shall establish a Marking Assessment Team, composed of: The leader: to be held by Deputy Manager of Written Paper Marking Board and examiners. The examiner must not, concurrently, perform other tasks in the Written Paper Marking Board and Secretary Board of Exam Council.
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a) Evaluate at least 5% of the amount of scripts which was already marked in round 1 or round 2 according to the progress of marking each paper/subject and at the request of the Manager of Written Paper Marking Board; each script undergoing marking assessment shall be marked by an assessment examiner following first-round marking process as specified in Clause 2 Article 27 of this Regulation;
b) At the end of the marking assessment session or if necessary, the Leader of Marking Assessment Team shall gather the result and report to the Manager of Written Paper Marking Board for suitable adjustments in the marking process to ensure a fair, objective and serious marking process;
c) The Marking Assessment Team only works directly with Written Paper Marking Teams and other relevant examiners by the request of the Manager of Written Paper Marking Board. The session result shall be recorded in writing.
3. The Manager of Written Paper Marking Board shall decide whether or not a dialogue between the examiners and the assessment examiners should be held.
Article 31. Score management
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