DECISION

AMENDMENTS\r\nAND SUPPLEMENTS TO CERTAIN ARTICLES ON PROCEDURES FOR COLLECTION OF SOCIAL INSURANCE,\r\nHEALTH INSURANCE, UNEMPLOYMENT INSURANCE, OCCUPATIONAL ACCIDENT AND DISEASE\r\nINSURANCE CONTRIBUTIONS; MANAGEMENT OF SOCIAL SECURITY BOOKLETS AND HEALTH\r\nINSURANCE CARDS ISSUED AS AN ANNEX TO THE DECISION NO. 595/QD-BHXH DATED APRIL\r\n14, 2017 OF THE GENERAL DIRECTOR OF VIET NAM SOCIAL SECURITY

GENERAL DIRECTOR OF VIET NAM SOCIAL SECURITY

Pursuant to the Law on Social Security No.\r\n58/2014/QH13 dated November 20, 2014;

Pursuant to the Law on Health Insurance No.\r\n25/2008/QH12 dated November 14, 2008; the Law No. 46/2014/QH13 dated June 13,\r\n2014 on amendments and supplements to certain articles of the Law on Health\r\nInsurance;

Pursuant to the Law on Employment No.\r\n38/2013/QH13 dated November 16, 2013;

Pursuant to the Law on Occupational Safety and\r\nHygiene No. 84/2015/QH13 dated June 25, 2015;

Pursuant to the Government's Decree No.\r\n01/2016/ND-CP dated January 5, 2016 defining the functions, tasks, powers and\r\norganizational structure of the Viet Nam Social Security;

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HEREIN DECIDES

Article 1. Amendments and supplements to certain Articles of the\r\nDecision No. 595/QD-BHXH dated April 14, 2017 of the Director General on\r\nprocedures for collection of social insurance (SI), health insurance (HI),\r\nunemployment insurance (UI), occupational accident and disease insurance (OADI)\r\ncontributions; management of social security booklets and health insurance\r\ncards, shall be subject to the following regulations:

1. Amending and supplementing point 2.1 of\r\nclause 2 of Article 2 as follows:

 “2.1. Participating unit generally\r\nrefers to any entity, institution, enterprise or organization employing\r\npersonnel or managing participants in the compulsory SI, HI, UI and OADI schemes.\r\n(hereinafter referred to as unit or employing unit)”

2. Amending and supplementing point 2.6 of\r\nclause 2 of Article 2 as follows:

 “Receiving division generally refers\r\nto the Division for Receipt and Notification of Results of Handling of Submitted\r\nDossiers according to the intramural or extramural single-window mechanism\r\nunder the control of a Social Security department of a province or\r\ndistrict."

3. Amending and supplementing point 2.11 of\r\nclause 2 of Article 2 as follows:

 “Outstanding SI, HI, UI, OADI debt\r\nrefers to the amount of SI, HI, UI and OADI contributions getting into arrears\r\nby a unit, labor – war invalid and social affairs agency, financial institution\r\nand participant (including late payment interest) in accordance with\r\nlaw.”   

4. Amending and supplementing point 2.12 of\r\nclause 2 of Article 2 as follows:

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5. Adding subpoint dd of point 1.2 of clause 1\r\nof Article 3 as follows:

 “dd) Collecting voluntary SI contributions;\r\nHI contributions of participants residing in provinces." 

6. Amending and supplementing subpoint a of\r\npoint 2.1 of clause 2 of Article 3 as follows:

 “a) Issuing, reissuing, revising and\r\nconfirming SI booklets, recording the period of unearned UI benefits, and\r\nentering the period of payment of SI, UI and OADI contributions of participants\r\nat units that Social Security sub-departments of districts directly collect;\r\nSI, UI and OADI participants whose periods of payment of contributions in other\r\ndistricts or provinces are preserved.”  

7. Amending and supplementing subpoint a of\r\npoint 2.2 of clause 2 of Article 3 as follows:

 “a) Issuing, reissuing, revising and\r\nconfirming SI booklets, recording the period of unearned UI benefits, and\r\nentering the period of payment of SI, UI and OADI contributions of participants\r\nat units that Social Security departments of provinces directly collect;\r\nparticipants who already receive SI benefits or are granted permission for\r\npreservation of their periods of payment of SI, UI and OADI contributions in\r\nother districts or provinces.” 

8. Amending and supplementing point 3.1 of\r\nclause 3 of Article 3 as follows:

 “3.1. Social Security sub-departments of\r\ndistricts: Issuing, reissuing or renewing HI cards of HI participants whose HI\r\ncontributions are directly collected by Social Security sub-departments of\r\ndistricts.”

9. Amending and supplementing clause 2 of\r\nArticle 4 as follows:

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10. Amending and supplementing point 1.5 of\r\nclause 1 of Article 5 as follows:

 “1.5. As from January 1, 2022, each employee\r\nreferred to in clause 2 of Article 4 shall pay a monthly insurance contribution\r\naccounting for 8% of the monthly pay that he/she receives into the retirement\r\nand survivor benefit fund.”

11. Adding point 2.3 to Clause 2 of Article 5 as\r\nfollows:

 “2.3. Each unit pays the monthly insurance\r\ncontribution calculated based on its SI-subjected payroll according to clause 2\r\nof Article 4 as follows:     

a) The contribution accounting for 3% of its\r\nSI-subjected payroll is paid into the sickness, maternity and paternity\r\ninsurance scheme;

b) The contribution accounting for 14% of its\r\nSI-subjected payroll is paid into the retirement and survivorship insurance\r\nscheme as from January 1, 2022.”

12. Amending and supplementing point 1.2 of\r\nclause 1 of Article 6 as follows:

 “1.2. The SI-subjected monthly pay of the\r\nemployees referred to in point 1.6 of clause 1 of Article 4 is the base pay\r\nrate (denominated in Vietnamese dong).”       

13. Amending and supplementing clause 2 of\r\nArticle 7 as follows:

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14. Amending and supplementing point 1.6 of\r\nclause 1 of Article 9 as follows:

 “1.6. Making one-off payment of contributions\r\nfor years left to full entitlement to insurance benefits. With regard to SI participants\r\nwho are age-appropriate for entitlement to the old-age pension, if their\r\ncontribution period left to full entitlement to insurance benefits is not more\r\nthan 10 years (120 months), they may pay additional insurance contributions to\r\ncomplete the required 20-year cycle for entitlement to old-age pensions. \r\nIn case of participating in the compulsory SI scheme, they can make one-off\r\npayment of voluntary SI contributions for years left to full entitlement to\r\ninsurance benefits in the due month when they reach the age of eligibility for\r\nentitlement to retirement pensions."   

15. Amending and supplementing point 3.3 of\r\nclause 3 of Article 17 as follows:

 “3.3a. Persons rendering meritorious\r\nrevolutionary services under the provisions of the Ordinance on preferential\r\ntreatment for persons rendering meritorious revolutionary services.

3. 3b. War veterans, including:

a) Veterans who participated in resistance wars\r\nfrom April 30, 1975 and earlier according to the provisions of clauses 1, 2, 3\r\nand 4 of Article 2 in the Government's Decree No. 150/2006/ND-CP dated December\r\n12, 2006, elaborating and guiding the implementation of a number of articles of\r\nthe Ordinance on Veterans, which is amended and supplemented in clause 1 of\r\nArticle 1 in the Government’s Decree No. 157/2016/ND-CP dated November 24,\r\n2016, amending and supplementing the Government's Decree No. 150/2006/ND-CP\r\ndated December 12, 2006, elaborating and guiding the implementation of certain\r\nArticles of the Ordinance on Veterans.

b) Veterans who participated in resistance wars\r\nafter April 30, 1975 according to the provisions of clause 5 of Article 2 in\r\nthe Government's Decree No. 150/2006/ND-CP dated December 12, 2006, elaborating\r\nand guiding the implementation of a number of articles of the Ordinance on\r\nVeterans and clause 1 of Article 1 in the Government’s Decree No.\r\n157/2016/ND-CP dated November 24, 2016, amending and supplementing the\r\nGovernment's Decree No. 150/2006/ND-CP, including:

- Servicemen and national defense workers or\r\nemployees already entitled to benefits under the Prime Minister's Decision No.\r\n62/2011/QD-TTg dated November 9, 2011 on regimes and policies for persons\r\nparticipating in wars for protection of the Homeland, rendering international\r\nservices in Cambodia, and giving friendship support to Laos after April 30,\r\n1975 who have already been retired, demobilized or resigned;

- Military officers, professional servicemen,\r\nnon-commissioned officers, soldiers and national defense workers or employees\r\ndirectly participating in the national defense war, rendering international\r\nservices in Cambodia and giving friendship support to Laos after April 30,\r\n1975, who are reassigned to agencies, organizations and enterprises, depending\r\non their appropriate specializations (not entitled to benefits under the\r\nDecision No. 62/2011/QD-TTg);

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- Militia and self-defense force members engaged in\r\ncombats or directly rendering combat services after April 30, 1975 who have\r\nalready been entitled to benefits under the Decision No. 62/2011/QD-TTg.

3.3c. Persons engaged in the resistance war for\r\nsalvation of the Homeland, including:

a) Persons fighting the US-resistant war for\r\nprotection of the Motherland who have been granted benefits according to one of\r\nthe following documents:

- Prime Minister’s Decision No. 290/2005/QD-TTg\r\ndated November 1, 2005 on social security regimes and policies for certain\r\npersons directly fighting the American resistance war who have yet to be\r\nawarded any preferential treatment from the Party and the State;

- Prime Minister’s Decision No. 188/2007/QD-TTg\r\ndated December 6, 2007 on amendments to  Prime Minister’s Decision No.\r\n290/2005/QD-TTg dated November 1, 2005 on social security regimes and policies\r\nfor certain persons directly fighting the American resistance war who have yet\r\nto be awarded any preferential treatment from the Party and the State;

- Prime Minister’s Decision No. 142/2008/QD-TTg\r\ndated October 27, 2008 on implementation of social protection regimes for\r\nmilitary servicemen involved in the US resistance war for national salvation\r\nwho have had less than 20 years working in the army and are now demobilized and\r\ndischarged from the military to return to their localities;  

b) Persons who have already been entitled to\r\nbenefits under the Decision No. 62/2011/QD-TTg, but are not veterans as\r\nstipulated in point 3.3b of clause 3 of this Article;

c) Officers and soldiers of the People's Police\r\nparticipating in the US resistance war for national salvation who have less\r\nthan 20 years working for the People's Police who have resigned or returned from\r\nthe People's Police to their localities and have been entitled to benefits\r\nunder the Prime Minister's Decision No. 53/2010/QD-TTg dated August 20, 2010 on\r\nsocial security regimes for officers and soldiers of the People's Police\r\nparticipating in the US resistance war for national salvation who have less\r\nthan 20 years working for the People's Police, and currently resign and return\r\nto their localities;

d) Young volunteers who have been provided with\r\nbenefits according to the Prime Minister's Decision No. 170/2008/QD-TTg dated\r\nDecember 18, 2008 on health insurance, funeral and burial benefits for young\r\nvolunteers involved in the resistance war against France, the Decision No.\r\n40/2011/QD-TTg dated July 27, 2011 regulating social security regimes for young\r\nvolunteers who have completed their duties in the resistance war and the\r\nGovernment’s Decree No. 112/2017/ND-CP dated October 6, 2017 providing for\r\nsocial security regimes and policies applicable to South-based young volunteers\r\nwho were involved in the resistance war during the 1965 – 1975 period;

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16. Amending and supplementing point 3.7 of\r\nclause 3 of Article 17 as follows:

 “3.7. Members of poor family households\r\ndefined according to the classification criteria regarding incomes, members of\r\nmulti-dimensional poor households that suffer a shortage of health insurance as\r\nstipulated in the Prime Minister's Decision No. 59/2015/QD-TTg dated November\r\n19, 2015, promulgating the multi-dimensional poverty approach for the period of\r\n2016-2020 and other decisions of competent authorities to amend, supplement or\r\nreplace the poverty line applied over periods of time; ethnic people currently\r\nliving in areas facing socio-economic difficulties or extreme socio-economic\r\ndifficulties; people living at island communes or districts under the\r\nGovernment's Resolutions and the Prime Minister’s Decisions.”

17. Amending and supplementing point 3.15 of\r\nclause 3 of Article 17 as follows:

 “3.15. Relatives of military officers,\r\nprofessional servicemen, non-commissioned officers and military soldiers in\r\nactive service, specialized officers, non-commissioned officers and\r\nprofessional and technical or engineering officers, non-commissioned officers\r\nserving in the people’s public security forces, cadets of the people’s police,\r\nnon-commissioned officers and cryptographic officers paid salaries like\r\nservicemen, cryptographic cadets who are entitled to the same social security\r\nregimes and policies as cadets of military and police education institutions,\r\nincluding:

a) Biological parents; biological parents-in law of\r\nbeneficiaries; legal caregivers of their own, their wives or husbands;

b) Wives or husbands of beneficiaries;

c) Biological children or legally adopted children\r\nof beneficiaries aged from 6 years to under 18 years; biological children and\r\nlegally adopted children aged 18 years or older if they are still receiving\r\ngeneral education.”  

18. Adding point 3.16 to Clause 3 of Article 17\r\nas follows:

 “3.16. Persons aged 80 years or older who are\r\nentitled to monthly survivorship benefits under law on SI.”

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“4. 1a. Members of multidimensional-poverty family\r\nhouseholds that do not fall into the cases specified in point 3.7 of clause 3\r\nof this Article.”

20. Adding point 5.3 to clause 5 of Article 17\r\nas follows:

 “5.3. The following persons eligible for\r\nfamily-based contribution to the HI scheme:

a) Dignitaries, sub-dignitaries and clergy;

b) Persons residing in social relief establishments\r\nwho are not granted support for contributions to the HI scheme. »

21. Adding clause 8 to Article 17 as follows:

“8. Group of persons whose insurance contributions\r\nare paid by employers

8.1. Relatives of national defense workers and\r\nemployees in active service for the Army.

8.2. Relatives of public security workers on active\r\nservice for the People’s Police.

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22. Amending and supplementing clause 4 and\r\nclause 7 of Article 18 as follows:

 “4. With regard to the insurance participants\r\nreferred to in point 2.2, 2.3 and 2.5 of clause 2 of Article 17, the rate of\r\nmonthly contribution that each of them pays to the insurance scheme accounts\r\nfor 4.5% of his/her base pay, which is paid at the Social Security agency’s expense.    \r\n

7. With regard to the insurance participants\r\nreferred to in point 3.1, 3.3a, 3.3b, 3.3c, 3.4, 3.5, 3.6, 3.7, 3.8, 3.9, 3.10,\r\n3.12, 3.13, 3.15 and 3.16 of clause 3 of Article 17, and those classified as\r\nmembers of near-poor family households of whom contributions are covered at\r\n100% by the state budget as per point 4.1 of clause 4 of Article 17, the rate\r\nof monthly contribution that each of them pays to the insurance scheme accounts\r\nfor 4.5% of his/her base pay, which is paid at the state budget's\r\nexpense." 

23. Amending and supplementing clause 10 of\r\nArticle 18 as follows:

 “10. With regard to the insurance\r\nparticipants referred to in point 4.1 and 4.1a of clause 4 of Article 17, the rate\r\nof monthly contribution that each of them pays to the insurance scheme accounts\r\nfor 4.5% of his/her base pay, which is paid at his/her own expense and\r\npartially covered at 70% by the state budget.

The state budget shall cover 100% of HI\r\ncontributions as its support granted to members of near-poor family household\r\nresiding in poor districts referred to in the Government’s Resolution No.\r\n30a/2008/NQ-CP dated December 27, 2008 regarding the assistance program for\r\nquick and sustainable poverty reduction, and in districts where social security\r\nregimes and policies defined in the Resolution No. 30a/2008/NQ-CP are\r\napplied.”  

24. Adding point d to clause 13 of Article 18 as\r\nfollows:

 “d) Any deduction for the health insurance\r\ncontribution rate stipulated in this point shall be granted to members\r\nparticipating in the family-based HI scheme only if all of them enroll in the\r\ninsurance scheme in the same financial year.”

25. Adding clause 14 to Article 18 as follows:

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a) If this employer is a state budget-financed\r\nunit, his/her insurance contribution shall be covered by the state budget;

b) If this employer is a public service unit,\r\nhis/her insurance contribution shall be covered by that unit’s funds under law\r\non financial autonomy of public service units;

c) If this employer is an enterprise, his/her\r\ninsurance contribution shall be covered at that enterprise’s expense.

d) In case where any insurance participant\r\nspecified in this clause is also classified into various groups of participants\r\nin the HI scheme stipulated in clause 1, 2, 3 and 4 of this Decision, his/her\r\ninsurance contribution shall be paid in the following order: By both the\r\nparticipant himself/herself and his/her employer; by the Social Security\r\nagency; by the state budget; by his/her employer.”

26. Amending and supplementing clause 3 of\r\nArticle 19 as follows:

 “3.3. With regard to the insurance\r\nparticipants referred to in point 3.1, 3.3b, 3.3c, 3.4, 3.5, 3.7, 3.10, 3.13,\r\n3.15 and 3.16 of clause 3 of Article 17, and those whose insurance\r\ncontributions are covered at 100% by the state budget as per point 4.1 of\r\nclause 4 of Article 17, on a quarterly basis, financial institutions shall\r\ntransfer money to pay contributions to the HI scheme; each year, transfers of\r\nmoney to the HI scheme must be complete by December 15 at the latest.

With regard to the insurance participants referred\r\nto in point 3.3a, 3.6, 3.7, 3.8, 3.9 and 3.12 of clause 3 of Article 17, on a\r\nquarterly basis, labor – war invalid and social affairs agencies shall transfer\r\nmoney to pay contributions to the HI scheme; each year, transfers of money to\r\nthe HI scheme must be complete by December 15 at the latest.”

27. Amending and supplementing clause 5 of\r\nArticle 19 as follows:

 “5. With regard to the insurance participants\r\nreferred to in point 4.1, 4.1a and 4.3 of clause 4 of Article 17, on a\r\nthree-monthly, six-monthly or twelve-monthly basis, representatives of family\r\nhouseholds or individuals shall pay contributions on their part to collecting\r\nagents or at Social Security agencies. With regard to those failing to\r\nparticipate within the period of entitlement to the policy prescribed in the\r\napproving decision issued by the competent authority, when participating, they\r\nshall have to pay such contributions during the remaining period prescribed in\r\nthe decision to entitlement to the policy. If they participate on any day of a\r\nmonth, their HI contributions shall be calculated monthly from the day on which\r\nthese contributions are paid.”

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 “7a. With regard to participants prescribed\r\nin clause 6 of Article 17, on a monthly basis, employers shall pay HI\r\ncontributions for or to these participants' benefit on the same day on which\r\nthey pay legally required HI contributions for their employees.”

29. Revising the title of clause 1 of Article 21\r\nand adding point 1.5 to clause 1 of Article 21 as follows:

“1. Public officials, civil servants and public\r\nemployees and workers working under labor contracts who are required to\r\nparticipate in OADI, including:”

 “1.5. Employees who are aliens working in\r\nVietnam who are required to participate in the OADI when they obtain work\r\npermits, practicing certificates or practicing licenses issued by competent\r\nauthorities in Vietnam, or enter into labor contracts with indefinite term or\r\ndefinite term lasting for at least one year with employers in Vietnam.”

30. Amending and supplementing point 1.2 of\r\nclause 1 of Article 25 as follows:

 “1.2. Units; People's Committees of communes;\r\nsocial assistance establishments, sanatoriums taking care of war invalids and\r\npeople with meritorious services to the revolution; vocational education\r\ninstitutions affiliated to labor, war invalids and social affairs authorities;\r\ncollecting agents/schools; SI benefit management divisions/teams: List of\r\nparticipants in the HI scheme only (Form No. D03-TS); List of participants in\r\nthe HI scheme (Form No. 2 issued as an appendix to the Government's Decree No.\r\n146/2018/ND-CP dated October 17, 2018) applicable to participants under the\r\ncontrol of the Ministry of Labor, War Invalids and Social Affairs.”

31. Amending and supplementing clause 1 of\r\nArticle 27 as follows:

 “1. Reissuing SI booklets due to loss, damage\r\nor combination

1.1. An application package is composed of:

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b) Combination of SI booklets:

- Declaration form for SI, HI participation or\r\nadjustment of SI or HI information (Form No. TK1-TS).

- SI booklets of which combination is demanded (if\r\nany).

1.2. Quantity of application: 01 set.”

32. Amending and supplementing point 2.1 of\r\nclause 2 of Article 30 as follows:

 “2.1. Where there is no change in information,\r\nHI cards shall be issued on the day of full receipt of the legally required\r\napplication.”   

33. Revising the title of sub-point c of point\r\n1.1 of clause 1 of Article 31 as follows:

 “c) In case of reissuance, combination or\r\nchange of information of SI booklets or HI cards; accumulation of participation\r\nperiods without being required to pay SI contributions, application packages\r\nshall be completed as per Article 27 and submitted as follows:”

34. Amending and supplementing the second mark\r\n(-) of sub-point c of point 1.1 of clause 1 of Article 31 as follows:

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35. Amending and supplementing sub-point c of\r\npoint 1.3 of clause 1 of Article 31 as follows:

 “b) Pamphlets showing notification and\r\nconfirmation of SI contribution periods which are received on an annual\r\nbasis.” 

36. Amending and supplementing sub-point c of\r\npoint 2.3 of clause 2 of Article 31 as follows:

 “b) Pamphlets showing notification and\r\nconfirmation of SI contribution periods which are received on an annual basis.” \r\n

37. Amending and supplementing point 2.1 of\r\nclause 2 of Article 31 as follows:

 “2.1. Declaring required information and\r\nsubmitting application packages: Participants shall complete application\r\npackages as per Articles 24 and 27, and submit them to collecting agents or\r\nSocial Security agencies.”

38. Amending and supplementing point 2.2 of\r\nclause 2 of Article 31 as follows:

 “2.2. Payment of insurance contributions:\r\nParticipants shall pay insurance contributions to collecting agents or Social\r\nSecurity agencies according to the registered payment methods or via banks or\r\nsmart facilities relevant to the registered payment methods.”

39. Amending and supplementing point 3.1 of\r\nclause 3 of Article 31 as follows:

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40. Amending and supplementing contents of the\r\nfirst mark (-) of point 3.2 of clause 3 of Article 31 as follows:

 Family household-based HI participants and\r\nparticipants whose insurance contributions are partially paid by the state\r\nbudget shall pay their insurance contributions to collecting agents or Social\r\nSecurity agencies according to the registered payment methods or via banks or\r\nsmart facilities relevant to the registered payment methods.”

41. Amending and supplementing the title of\r\nArticle 32 and the title of clause 1 of Article 32 as follows:

 “Article 32. Units; labor, war invalids\r\nand social affairs authorities, People's Committees of communes; collecting\r\nagents/schools, social assistance establishments, sanatoriums taking care of\r\nwar invalids and people with meritorious services to the revolution; vocational\r\neducation institutions affiliated to labor, war invalids and social affairs\r\nauthorities, SI benefit management divisions/teams

 “1. Units”

42. Amending and supplementing the second mark\r\n(-) of sub-point c of point 1.2 of clause 1 of Article 32 as follows:

 “- Participants who have not obtained or\r\nforgot their SI numbers shall cooperate with Social Security authorities where\r\nthey register to pay their insurance contributions in successfully register and\r\nconfirm Social Security numbers.” 

43. Amending and supplementing point 1.3 of\r\nclause 1 of Article 32 as follows:

“1.3. With respect to submission of applications,\r\napplications shall be submitted to Social Security agencies through public\r\npostal services.”

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 “a) Monthly notifications of results of\r\npayment of SI, HI and OADI contributions (completing the Form No. C12-TS) shall\r\nbe sent through public postal services for inspection and comparison purposes.\r\nIf there is any incorrect information, employers shall cooperate with Social\r\nSecurity agencies in dealing with this issue.”

45. Amending and supplementing sub-point c of\r\npoint 1.5 of clause 1 of Article 32 as follows:

 “c) Cooperate with Social Security\r\nagencies/public post offices in directly delivering SI booklets to participants\r\nand receiving HI cards to send them to participants.”

46. Adding sub-point c to point 2.2 of clause 2\r\nof Article 32 as follows:

 “c) Pay checks evidencing payment of\r\nremunerations to collecting agents (Form No. C66-HD attached to the Circular\r\nNo. 102/2018/TT-BTC dated November 14, 2018 of the Ministry of Finance).”\r\n 

47. Amending and supplementing point 2.3 of\r\nclause 2 of Article 32 as follows:

 “2.3. With respect to submission of\r\napplication packages, application packages shall be submitted to Social\r\nSecurity agencies or through public postal services.”

48. Amending and supplementing sub-point a of\r\npoint 2.5 of clause 2 of Article 32 as follows:

 “a) HI cards given to participants; cooperate\r\nwith Social Security agencies/public post offices in passing on SI booklets to\r\nparticipants.”

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 “c) Receiving permissible remunerations.”

50. Amending and supplementing point 3.1 of\r\nclause 3 of Article 32 as follows:

 “3.1. Receiving application packages

Application packages of participants as legally\r\nrequired”

51. Amending and supplementing subpoint a of\r\npoint 3.2 of clause 3 of Article 32 as follows:

 “a) Declaring required information:\r\nApplication packages shall be completed according to Article 25 and clause 4 of\r\nArticle 27. In case where there is any link to birth registration data of\r\nunder-6-year-old children on the electronic system for civil registration and\r\nmanagement of the Ministry of Justice, the List of participants receiving HI\r\ncards (Form No. D03-TS) shall not be required.”  

52. Amending and supplementing point 3.3 of\r\nclause 3 of Article 32 as follows:

 “3.3. Submitting application packages:

a) With regard to participants referred to in point\r\n3.3a, 3.3b, 3.3c, 3.5, 3.6, 3.7, 3.8, 3.9, 3.12 and 3.16 of clause 3; point\r\n4.1, 4.1a and 4.3 of clause 4 of Article 17 and other participants (if any),\r\ntheir application packages shall be submitted to labor, war invalids and social\r\naffairs authorities that are authorized appropriately.

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53. Amending and supplementing subpoint a of\r\npoint 3.4 of clause 3 of Article 32 as follows:

 “a) List of participants receiving HI cards\r\n(Form No. D10a-TS) and HI cards that passed on to participants.”

54. Adding sub-point c to point 3.4 of clause 3\r\nof Article 32 as follows:

 “c) Receiving fees for compilation of lists\r\nof HI participants.”

55. Amending and supplementing Clause 4, 5 and 6\r\nof Article 32 as follows:

 “4. Labor, war invalids and social affairs\r\nauthorities

4.1. Receiving the list of participants in the HI\r\nscheme only (Form No. D03-TS) from People’s Committees of communes, and\r\ncooperating with Social Security agencies for comparison, inspection and\r\nconfirmation purposes, and send such list to Social Security agencies to serve\r\nthe purpose of calculating collections and issuing HI cards.

4.2. On a quarterly basis

a) Receiving the Form No. C12-TS from supervisory\r\nentities through public postal services for the purpose of checking, comparing\r\nand remitting money or requesting financial institutions to remit money to the\r\nHI fund as per regulations.

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5. Social assistance establishments, sanatoriums\r\ntaking care of war invalids and people with meritorious services to the\r\nrevolution; vocational education institutions affiliated to labor, war invalids\r\nand social affairs authorities

5.1. Receiving application packages from\r\nparticipants according to regulations.

5.2. Declaring required information

a) Completing application packages as per Article\r\n25 and clause 4 of Article 27.

b) Entering SI numbers in the same manner as in\r\nsub-point c of point 1.2 of clause 1 of this Article.

5.3. Submitting application packages: Submitting\r\napplication packages to Social Security agencies through public postal\r\nservices.

5.4. Paying money: Collecting, remitting or\r\nrequesting labor, war invalids and social affairs authorities or financial\r\ninstitutions to remit insurance contributions to the HI fund in accordance with\r\nregulations.

5.5. Receiving results: List of participants\r\nreceiving HI cards (Form No. D10a-TS) and HI cards that passed on to\r\nparticipants.

6. SI benefit management division/team

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6.2. Declaring required information

a) Making the List of participants in the HI scheme\r\nonly (Form No. D03-TS). This is required of HI participants whose insurance\r\ncontributions are paid by social insurers (including persons awaiting decisions\r\non entitlement to retirement pensions).

b) Compiling the list and dossiers of employees\r\nhaving their claims for one-off payment of SI benefits settled and not\r\nreceiving unemployment benefits yet; participants that enjoy, cease to enjoy or\r\nterminate enjoyment of unemployment benefits, for submission to collection\r\nmanagement divisions/teams for the purpose of checking and reconfirming data on\r\ntotal period of unclaimed unemployment benefits on the national collection\r\ndatabase.      

c) Application package for adjustment in collection\r\nof SI and UI contributions for entitlement to SI and UI benefits.

6.3. Submitting application packages: Application\r\npackages shall be submitted to receiving Divisions.”

56. Amending and supplementing Article 33 as\r\nfollows:

 “Article 33a. Handling application\r\ndossiers and issuing Social Security numbers

1. Receiving divisions

1.1. Receiving application packages from\r\nparticipants; units; social assistance establishments; sanatoriums taking care\r\nof war invalids and people with meritorious services to the revolution;\r\nvocational education institutions affiliated to labor, war invalids and social\r\naffairs authorities; People's Committees of communes; collecting agents/schools\r\nvia public postal units or SI benefit management divisions/teams, including\r\napplication dossiers received on the National Public Service Portal, the Public\r\nService Portal of Vietnam Social Security or via electronic transaction\r\nsoftware of Vietnam Social Security; checking the number of submitted dossiers\r\nand information shown in data fields available in the stipulated forms against\r\ntheir administrative data.   

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b) If their administrative data and data shown in\r\ndossiers are correct or complete: Issuing the appointment letter (Form No. 01\r\ngiven in the Decision No. 2192/QD-BHXH).

c) Participants submitting their application\r\npackages in person at Social Security agencies:

- Instructing them to prepare their\r\napplication packages as per Article 23, 24, 25 and 27. If there is any\r\nattachment to submitted dossiers, making copies thereof, giving confirmation\r\nand return the primary copies to them.

- Instructing participants to pay insurance\r\ncontributions as required by regulations.

- Issuing the appointment letter (Form No. 01)\r\nspecified in the Decision No. 2192/QD-BHXH.

1.2. Transferring submitted dossiers and data to SI\r\nbooklet and HI card issue divisions/teams.

When being linked to birth registration data of\r\nunder-6-year-old children on the electronic system for civil registration and\r\nmanagement of the Ministry of Justice, software for receipt and management of\r\ndossiers can automatically send the List of participants receiving HI cards\r\n(Form No. D03-TS) to SI booklet and HI card issue\r\ndivisions/teams.   

1.3. Receiving results of handling of submitted\r\ndossiers of units, participants (i.e. SI booklets, HI cards); dossiers of\r\nunits, participants; application dossiers for determination of insurance\r\ncontributions collectible, issuance of SI booklets and HI cards of Social Security\r\nagencies, from SI booklet and HI card divisions/teams, or collection\r\ndivisions/teams.

a) Sending SI booklets to participants, or sending\r\nHI cards to units so that units can pass on them to participants via public\r\npostal services.

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2. SI booklet and HI card issuance divisions/teams

2.1. Receiving electronic transaction dossiers and\r\ndata via the Division for receipt of dossiers, the collection management\r\ndivision/team or SI benefit management division/team; checking data shown on\r\nforms and dossiers against their administrative data to ensure the former is\r\ncorrect and complete.

a) As for dossiers in which participation periods\r\naccumulate, but additional payment of SI contributions is not required; titles\r\nof arduous, toxic, hazardous or dangerous, or specially arduous, toxic,\r\nhazardous or dangerous, occupations or jobs were adjusted before 1995; SI\r\nbooklets are combined, cooperating with relevant divisions in reviewing these\r\ndossiers, issuing the written notification of request for provision of updated\r\ninformation about the working period in which payment of insurance\r\ncontributions are not required (Form No. C09-TS), the List of participants\r\nrequesting combination of SI booklets (Form No. C18-TS) for submission to the\r\nperson holding executive position to seek his/her approval; keep the scan of\r\nthe dossier bearing approval granted by the Leadership of the provincial Social\r\nSecurity agency in the collection management software.  

b) Classifying and referring dossiers

- Promptly forwarding dossiers with full SI numbers\r\nof units and participants to collection management divisions/teams.

- In reference to any dossier in which at least one\r\nparticipant has not yet obtained SI numbers, completing SI numbers of\r\nparticipants according to requirements of the family household database,\r\nentering SI numbers into the column “SI numbers” shown in Form No. D02-TS,\r\nD03-TS and D05-TS, and then transferring the completed form to the collection\r\nmanagement division/team.    

- In case where a unit or participant submits the\r\ndossier on changes in insurance participants arising in the succeeding month on\r\nthe last day of the previous month, participants should be assured that HI\r\ncards come in use as from the first day of the month in which these changes\r\narise.

2.2. Based on actual conditions of specific\r\nlocalities, Directors of provincial Social Security agencies shall set time\r\nlimits for handling of submitted dossiers by relevant divisions, ensure social\r\nsecurity numbers of participants are completed; data on collection of insurance\r\ncontributions and issuance of SI booklets and HI cards of participants are\r\nupdated, within 02 days.      

Article 33b. Recording data and managing\r\ncollection data

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1.1. Collecting officers

Receiving dossiers and data from SI booklet and HI\r\ncard issuance divisions/teams; checking entries shown in submitted forms and\r\ndossiers against data under their control:

a) If data shown in dossiers are inconsistent with\r\ntheir administrative data: Making the written request form for perfection and\r\nfinalization of submitted dossiers (Form No. 02).

b) If data shown in dossiers are consistent with\r\ntheir administrative data: Entering data and information shown in dossiers into\r\ncollection management software: 

- As for dossiers prescribed in sub-point a of\r\npoint 2.1 of clause 2 of Article 33a, checking information given in Form No.\r\nC09-TS or Form No. C18-TS against data included in the scanned dossiers stored\r\nin the collection management software; if these data tally with each other,\r\nthey shall be input into the collection database.

- As for data changed over time, inputting updated\r\ndata into the collection management software, entering past SI, HI, UI and OADI\r\ncontributions paid into respective insurance funds to calculate amounts of\r\ncontribution to be paid, the period of SI, HI, UI and OADI participation,\r\nentering the validity period of each HI card; determining the amount of\r\nremuneration paid to SI and HI contribution collecting agents. 

As regards employees who are transferred to other\r\nunits, shifting data on SI, HI, UI and OADI contributions from their previous\r\nunits to new ones for controlling and monitoring purposes (ensuring that each\r\nparticipant has the only one set of SI, HI, UI and OADI contribution data for\r\nmonitoring of past contributions from the beginning).  

Everyday, 17:00 shall be the cutoff point by which\r\ndata on changes arising within a day and amounts of SI, HI, UI and OADI\r\ncontribution collectible from participants (Form No. C69a-HD) must be\r\nsubmitted.

- Everyday, 8:30 shall be the cutoff point by which\r\ncollecting officers must sign the preceding day’s Form No. C69a-HD submitted by\r\nunits falling under their remit, and store it in the collection management\r\nsoftware.

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1.2. Directors of Social Security agencies of\r\ndistricts, Heads of collection management divisions:

By 8:45 each day:

+ Gathering the amounts of SI, HI, UI and OADI\r\ncontribution collectible of all units in the preceding day (completing Form No.\r\nC69b-HD) from all collecting officers; signing and storing the form in the\r\ncollection management software. 

Within 05 minutes after the cutoff point, if the\r\nForm No. C69a-HD is not signed, the collection management software will\r\nautomatically block data. 

1.3. Directors of Social Security agencies of\r\nprovinces: By 9:00 each day, gathering the amounts of SI, HI, UI and OADI\r\ncontribution collectible throughout the province (completing Form No. C69c-HD)\r\nand amounts of remuneration paid to collecting agents (completing Form No.\r\nD11c-TS); signing and storing these forms in the collection management software. \r\n

+ Within 05 minutes after the cutoff point, if the\r\nForm No. C69a-HD and Form No. D11c-TS are not signed, the collection management\r\nsoftware will automatically block data.

1.4. Head of the collecting department

By 9:30 each day, gathering Form No. C69d-HD, Form\r\nNo. C83d-HD, Form No. D11d-TS and Form No. D12d-TS nationwide from the\r\ncollection management software; signing them and presenting them to the Social\r\nSecurity Leadership, store them in the collection management software and\r\nautomatically comparing data or information shown in these forms with those\r\navailable in the accounting software.   

2. Distributing collections

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a) Based on daily pay-in vouchers of units, labor,\r\nwar invalid and social affair authorities, financial institutions and\r\nparticipants (even when recording collection of contributions from HI\r\nparticipants that are covered by the central government's budget and SI and UI\r\nfunds), Budget - Finance officers shall promptly distribute collections and\r\nlate payment interest to each participant (Form No. C83a-HD) in the following\r\norder:

 - Dispensing money to employees who qualify\r\nfor SI benefits or whose employment or labor contracts are terminate (including\r\nSI, HI, UI and OADI contributions and late payment interest) in order to\r\npromptly pay insurance benefits to employees under law (if any);   

 - The remaining amounts shall go through the\r\ncollection accounting process as follows:

 + Collecting contributions payable to the HI\r\nscheme and interest on late payment or penalties for evasion of payment of HI\r\ncontributions in full (if any);  

+ Collecting contributions payable to the UI scheme\r\nand interest on late payment or penalties for evasion of payment of UI\r\ncontributions in full (if any);  

+ Collecting contributions payable to the OADI\r\nscheme and interest on late payment or penalties for evasion of payment of OADI\r\ncontributions in full (if any);  

+ Collecting (e.g. sickness, maternity and\r\npaternity, retirement and survivorship insurance) contributions payable to the\r\nSI scheme and interest on late payment or penalties for evasion of payment of\r\nSI contributions (if any).  

+ In case where amounts of insurance contribution\r\nare not enough to be distributed into the aforesaid insurance schemes, amounts\r\nof insurance contribution collectible shown in Form No. C69a-HD shall be\r\ndistributed pro-rata.   

- Everyday, 17:00 shall be the cutoff point by\r\nwhich data on distribution of collections of units in a day must be submitted.\r\nIn case where any pay-in voucher is issued after 17:00, the collection\r\nmanagement software will automatically distribute the amount shown in that\r\nvoucher by 23:59.

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- Gathering and signing the Form No. C83a-HD\r\ncompleted in the preceding day.

- Stopping any change in data shown in the\r\ncomprehensive Chart of amounts of remuneration paid to collecting agents (Form\r\nNo. D12b-TS) completed in the preceding day.

Within 05 minutes after the cutoff point, if Form\r\nNo. C83a-HD is not signed, the collection management software will automatically\r\nblock data.

2.2. Heads of Budget and Finance\r\nDivisions/Directors of Social Security agencies of districts: By 8:45 each day,\r\nsigning the comprehensive Chart of amounts of SI, HI, UI and OADI contribution\r\ncollections (Form No. C83b-HD), Form No. D12b-TS of the preceding day, and\r\nstoring them in the accounting software. 

Within 05 minutes after the cutoff point, if Form\r\nNo. C83b-HD or Form No. D12b-TS is not signed, the accounting software will\r\nautomatically block data.

2.3. Directors of Social Security agencies of\r\nprovinces: By 9:00 each day, signing the comprehensive Chart of distributed\r\namounts of SI, HI, UI and OADI contribution collections (Form No. C83c-HD), the\r\ncomprehensive Chart of amounts of remuneration paid to collecting agents (Form\r\nNo. D12c-TS), and storing them in the accounting software. 

Within 05 minutes after the cutoff point, if Form\r\nNo. C83c-HD or Form No. D12c-TS is not signed, the accounting software will\r\nautomatically block data.

2.4. Keeping custody of dossiers and vouchers or\r\nproofs as legally required.

3. Director of the Finance – Accounting Department

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Article 33c. Using collection data

1. SI booklet and HI card issuance divisions/teams

Receiving dossiers and data from the collection\r\nmanagement division/team; comparing information shown in data fields available\r\nin forms and dossiers with administrative data; if data and dossiers are not\r\nconsistent: Making the written request form for perfection and finalization of\r\nsubmitted dossiers (Form No. 02); based on collection management data already\r\nrecorded in the collection database:

1.1. Printing SI booklets and HI cards out; signing\r\nthe List of participants receiving SI booklets (Form No. D09a-TS), the List of\r\nHI cards (Form No. D10a-TS) in the collection management software, enclosing\r\ndossiers of units or participants, delivering them to the dossier receiving\r\nDivision in order to pass them on to units, participants, and storing them as\r\nper regulations.

1.2. Printing confirmation of participation period\r\non pieces of paper collated as part of SI booklets before passing the collated\r\nbooklets on to employees in the following cases:   

a) Giving confirmation of SI booklets to employees\r\nwhen ceasing to pay SI and UI contributions; paying SI and UI benefits.

b) Confirming the past payment of OADI\r\ncontributions until the time of participants’ being involved in occupational\r\naccidents or suffering occupational diseases.

c) Confirming the past payment of SI and UI\r\ncontributions at the request of units or inspection bodies.

d) These SI booklets are held by participants\r\nreceiving one-off payment of SI benefits and having their UI contribution\r\nperiod reserved.

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e) Needing to obtain confirmation of SI booklets\r\nfor the purposes of receiving old-age retirement benefits, reserving SI\r\ncontribution period and transferring all the data on past insurance\r\ncontributions to monitor them separately to serve the purpose of paying SI, HI,\r\nUI and OADI benefits.   

1.3. On a monthly basis: Gathering reports on\r\naccomplishment of targets of management of collection; issuance of SI booklets\r\nand HI cards (Form No. B01-TS), and signing on the collection management\r\nsoftware.

1.4. On a yearly basis, printing (or ordering the\r\nprinting of):

a) Notice of confirmation of the SI and UI\r\nparticipation of each employee (Form No. C14-TS) which is issued to employees\r\nproviding contact addresses without their phone numbers shown in the database;\r\nsending it to each participant via public postal services by March 31 each\r\nyear. Examining and supervising the delivery of the written confirmation of SI\r\nand UI participation period (Form No. C14-TS) by public postal service\r\nproviders.

As regards SI participants whose phone numbers are\r\ngiven in the database, sending SMS messages about confirmation of SI and UI\r\nparticipation period to their phone numbers.  

b) Notification of results of SI, HI, UI and OADI contribution\r\n(Form No. C13-TS) to be sent to units through public postal services. Examining\r\nand supervising the delivery and receipt of Form No. C13-TS through public\r\npostal service providers and the posting of this form at a unit.

1.5. Completing the Tally Sheet of SI booklet\r\nspecimens in use (Form No. C06-TS), the Tally Sheet of HI card specimens in use\r\n(Form No. C07-TS), and keeping a journal providing information about issuance\r\nof SI booklets and expiry date of HI cards; use of SI booklet specimens and HI\r\ncard specimens (Form No. S04-TS, S05-TS, S06-TS, S07-TS). Tally sheets and\r\njournals shall be managed in the database and completed only at the request of\r\na Leader, inspectorate or competent authority.

2. Collection management divisions/teams

2.1. Each month, Directors of Social Security\r\nagencies of provinces or districts shall approve and store the followings in\r\nthe collection management software:

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b) Notification of results of SI, HI, UI and OADI\r\ncontribution (Form No. C12-TS) of participants with their HI contributions paid\r\nby social insurers which is sent to the Budget and Finance\r\ndivision/team.  

c) Report on accomplishment of targets of\r\nmanagement of collection, issuance of SI booklets, HI cards (Form No. B01-TS);\r\nreview report on collection of SI, HI, UI and OADI contributions (Form No.\r\nB06-TS). 

d) Form No. C69b-HD, Form No. D11b-TS gathered on a\r\nmonthly basis.

dd) List of participants in the HI scheme only\r\n(Form No. D03-TS) whose SI contributions are paid by social insurers;\r\n organ donors, children under 6 years old (if any), sent to People’s\r\nCommittees to seek their confirmation.

e) List of HI cards (Form No. D10a-TS) of\r\nparticipants under the control of the Ministry of Labor, War Invalids and\r\nSocial Affairs which is sent by labor, war invalids and social affairs\r\nauthorities for monitoring and administrative purposes.

2.2. On a monthly basis, Directors of Social\r\nSecurity agencies of provinces or districts shall approve and store the\r\nfollowings in the collection management software:

a) Form No. C12-TS submitted to labor, war invalids\r\nand social affairs authorities; complete chart of participants and the state\r\nbudget’s full payment or assistance in payment of HI contributions (Form No. 1\r\nattached to the Government’s Decree No. 146/2018/ND-CP dated October 17, 2018)\r\nsubmitted to financial institutions to demand their corresponding payment into\r\nthe HI fund.      

b) Quantitative chart of HI cards and insurance\r\ncontribution collectibles by primary healthcare service providers (Form No. B05-TS).\r\n

c) Activity statistic report (Form No. B02a-TS,\r\nForm No. B02a-TS for amounts accumulated from the beginning of year, Form No.\r\nB04a-TS).

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dd) Chart of voluntary HI participants, state\r\nbudget’s assistance in payment of insurance contributions (Form No. B09-TS)\r\nwhich is submitted to financial institutions to demand their corresponding\r\npayment into the SI fund.

2.3. Cooperating with labor, war invalids and\r\nsocial affairs authorities in reviewing and examining the List of participants\r\nin the HI scheme only (Form No. D03-TS).

2.4. Cooperating with SI booklet and HI card\r\nissuance divisions/teams, Budget – Finance divisions/teams in compiling\r\ndossiers of reimbursement cases for submission to the Director of the Social\r\nSecurity agency to seek his/her approval.   

3. Budget - Finance divisions/teams

3.1. Collating Forms No. C12-TS from participants\r\nwhose SI contributions are paid by social insurers for examination and\r\ncomparison purposes. In case of any discrepancy that arises, cooperating with\r\nSI benefit management division/team or collection management division/team in\r\ntaking any possible action.  

3.2. On a monthly basis: Director of the Social\r\nSecurity agency of a province or district signs Form No. C83b-HD, Form No.\r\nD12b-TS gathered on a monthly basis in the accounting software and store them\r\nin the accounting software.

4. Communications and participant expansion\r\ndivisions/teams

4.1. By 8:30 each day: Participant expansion\r\nofficer shall complete the detailed calculation chart of remuneration paid to\r\nSI and HI contribution collecting agents (Form No. D11a-TS), sign and store it\r\nin the collection management software.

Within 05 minutes after the cutoff point, if the\r\nForm No. C69a-HD is not signed, the collection management software will\r\nautomatically block data.

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Within 05 minutes after the cutoff point, if the\r\nForm No. D11b-TS is not signed, the collection management software will\r\nautomatically block data.

4.3. On a monthly basis, printing out:

- List of voluntary SI or HI participants 30 days\r\nprior to the payment due date (Form No. D08a-TS) which is sent to collecting\r\nagents to expedite payment and collection of insurance contributions.

- Comparison chart of money collection receipt and\r\ncollection compiled by using the Form No. C17-TS and calculation Chart of\r\nremuneration paid to SI and HI contribution collecting agents (Form No.\r\nD12b-TS) which are compared with data under the control of the Budget – Finance\r\ndivisions/teams and collecting agents/schools.

5. SI benefit management divisions/teams

5.1. If data shown in submitted applications are\r\nconsistent with collection data, SI, OADI and UI benefits shall be paid.

5.2. If data shown in the collection management\r\nsoftware and submitted applications are not consistent, cooperating with\r\ncollection management divisions/teams, SI booklet and HI card issuance divisions/teams\r\nin giving data confirmations in accordance with regulations before handling of\r\nsubmitted applications.

5.3. Compiling the list of employees whose arrears\r\nrecovery period tallies with the period of entitlement to UI benefits or the\r\none-year period of termination of employment for which the one-off payment of\r\nSI benefits is received for the purpose of recuperating UI benefits or one-off\r\npayment of SI benefits.

6. HI assessment divisions/teams

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6.2. Updating the collection management software\r\nwith the list of healthcare service providers which is compiled when entering\r\ninto contracts with primary healthcare service providers under their\r\ndecentralized authority.” 

57. Amending and supplementing the third dash\r\n(-) of subpoint a of point 1.1 of clause 1 of Article 34 as follows:

 “- List of units that are dissolved, go\r\nbankrupt, have their business registration certificates revoked, shut down\r\ntheir operation or temporarily suspend their operation (Form No. D04c-TS).”

58. Amending and supplementing subpoint a of\r\npoint 1.2 of clause 1 of Article 34 as follows:

 “a) According to the authorization granted by\r\nthe technology and information center, reviewing, comparing, analyzing and\r\nprocessing data and making a list of units of which surprise inspection is\r\nrequired (Form No. D04m-TS).”

59. Amending and supplementing subpoint a of\r\npoint 1.3 of clause 1 of Article 34 as follows:

 “a) According to that List transferred from\r\nthe collecting department, making plans for inspection in accordance with\r\nregulations."

60. Amending and supplementing the third dash\r\n(-) of subpoint a of point 2.1 of clause 2 of Article 34 as follows:

- List of units that are dissolved, go bankrupt,\r\nhave their business registration certificates revoked, shut down their\r\noperation or temporarily suspend their operation (Form No. D04c-TS).”

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 “2.2. Procedures for reviewing, investigating\r\nand expediting collection of SI, HI, UI and OADI contributions 

a) Collection management divisions/teams

- Cooperating with communications and participant\r\nexpansion divisions/teams and other relevant units in: Comparing Form No.\r\nD04a-TS and Form No. D04b-TS with data of units in charge of collection, planning\r\nand implementation of tasks of development and expansion of SI, HI, UI and OADI\r\nparticipants.

+ Sending employing units:

Form No. D04e-TS and Form No. D04a-TS to units that\r\nhave not yet paid SI, HI, UI and OADI contributions.

Form No. D04e-TS and Form No. D04b-TS to units that\r\nis paying SI, HI, UI and OADI contributions for their employees’ benefit which\r\nare not adequate.

15 days after the first delivery, if any unit\r\ncontinues not to pay SI, HI, UI and OADI contributions for their employee’s\r\nbenefit, the second delivery of these forms shall be required.

+ Cooperating with communications and participant\r\nexpansion divisions/teams and other relevant bodies in directly meeting with\r\nparticipating units, reviewing, investigating and soliciting them to participate\r\nand pay SI, HI, UI and OADI contributions for their employees' benefit in full;\r\nissuing the Meeting Minutes (Form No. D04h-TS) to request participating units\r\nto pay SI, HI, UI and OADI contributions for their employee’s benefit within 05\r\ndays.   

As regards units complying with the request for\r\npayment of SI, HI, UI and OADI contributions for their employees’ benefit,\r\ninstructing units and employees to prepare application dossiers for\r\nregistration for payment of SI, HI, UI and OADI contributions as per Article 23\r\nfor submission to Social Security agencies (or instructing units to perform\r\nelectronic transactions).

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- On a monthly basis, cooperating with the\r\nCommunications and Participant Expansion division/team and the Inspection\r\ndivision/team in supervising and soliciting units to register payment of SI, HI\r\nand UI contributions for their employees’ benefit. Communicating enterprises\r\nthat have not yet paid SI, HI, UI or OADI contributions for their employees’\r\nbenefit through mass media (e.g. newspapers, radio, television).

- On a quarterly basis:

+ On a monthly basis, the Communications and\r\nParticipant Expansion division/team and the Inspection division/team shall\r\nconsult with the Director on submission of reports to all-level People's\r\nCommittees on compliance with laws on SI, HI, UI and OADI and collection of\r\ninsurance contributions and issuance of HI cards to employees of units within\r\ntheir remit.

+ Recommending and proposing penalties for violations\r\nof regulations of law on payment of SI, HI, UI and OADI contributions, such as\r\nfailure to register the insurance participation or registration for payment of\r\nSI, HI, UI and OADI contributions for the inadequate number of employees or\r\npayment thereof in excess of the prescribed deadline.

- On a yearly basis: Submitting evaluation reports\r\non expansion of participants of units jointly participating in the SI, HI, UI\r\nand OADI schemes (Form No. D04k-TS).

b) Inspection divisions/teams:

- Based on dossiers and data received from other\r\ndivisions/teams, reviewing and comparing them with local plans for inspection\r\nof competent authorities: 

In case of employing units under inspection\r\naccording to the plan, making a written request (enclosing a list of employing\r\nunits under inspection) for cooperation in inspection of compliance with\r\nregulations of law on SI, HI, UI and OADI.

+ In case of any employing unit not under\r\ninspection and any employing unit that refuses to comply with the issued\r\nwritten request, completing Form No. D04m-TS to carry out the specialized\r\ninspection in accordance with regulations.

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+ Carrying out the surprise inspection of payment\r\nof SI, HI, UI and OADI contributions.

+ Compiling dossiers and consulting with the\r\nDirector to transfer dossiers to police authorities to request their\r\ninvestigation of any violation that may arise from the act of evading payment\r\nof SI, HI, UI and OADI contributions for the employees’ benefit under law.

c) Communications and participant expansion\r\ndivisions/teams: Cooperating with collection management divisions/teams,\r\nInspection divisions/teams in reviewing, investigating and pushing for collection\r\nof SI, HI, UI and OADI contributions.”

62. Amending Article 35 as follows:

 “Article 35. Expansion of voluntary SI\r\nparticipants and HI participants whose insurance contributions are partially\r\npaid by the state budget and family-based HI participants    

1. Communications and participant expansion\r\ndivisions/teams

1.1. According to the economic and social\r\ndevelopment situation, population and the number of people having participated\r\nin the SI and HI scheme, data on households participating in health insurance \r\nand data managed by the local tax authority:

a) Set and assign targets for developing and\r\nexpanding participants in voluntary social insurance or health insurance to\r\nSocial Security agencies of districts/collecting agents. 

b) Instruct, inspect and hasten collecting agents\r\nand their staff to come to residential areas to propagandize and mobilize the\r\nparticipation in voluntary social insurance and health insurance.

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1.3. Promptly provide the approved list of poor\r\nhouseholds and near-poor households for collecting agents as a basis for\r\ndetermination of voluntary SI participants in poor households or near-poor\r\nhouseholds whose insurance contributions are paid by the state budget.

2. Collection management divisions/teams: Monthly\r\ncooperating with the communications and participant expansion division/team in\r\nreviewing and verifying the number of participants and people that having not\r\nyet participated in health insurance in order to request collecting agents to\r\ncollect insurance contributions from them.”

63. Amending and supplementing Article 36 as\r\nfollows:

 “Article 36. Management of insurance\r\narrears; acceleration of recovery of SI, HI, UI and OADI arrears 

1. Classification of arrears

1.1. Less than one month in arrears refer to\r\nmonthly amounts that employing units, labor, war invalid and social affair\r\nauthorities, financial institutions and participants are liable for but have\r\nnot yet paid.  

1.2. One month - less than three months in arrears.

1.3. At least three months in arrears and excluding\r\nthe cases specified in point 1.4 of this clause.

1.4. Other cases in which:

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b) an employing unit is dissolved;

c) an employing unit closes its business;

d) an employing unit temporarily suspends its\r\npayment of contributions to the pension and survivor benefit fund.

dd) an employing unit’s owner takes flight.

2. Dossiers on determination of arrears

2.1. As for employing units owing arrears as\r\nprescribed in point 1.1, 1.2 and 1.3 of clause 1 of this Article:

a) Notification of results of payment of SI, HI, UI\r\nand OADI contributions (Form No. C12-TS).

b) Working minutes on payment of SI, HI, UI and\r\nOADI contributions for employees’ benefit (Form No. D04h-TS), if any.

2.2. As for employing units owing arrears in other\r\ncases prescribed in point 1.4 of clause 1 of this Article:

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b) Employing units specified in subpoint b: Notification\r\nof dissolution of the employing unit published on the National Business\r\nRegistration Portal;

c) Employing units specified in subpoint c: One of\r\nthe following documents:

The People's Court's decision to open bankruptcy\r\nproceedings; Decision on enterprise dissolution or Notification of the status\r\nof enterprises undergoing dissolution procedures on the National Business\r\nRegistration Portal; Interdisciplinary working minutes certified by local\r\nauthorities.

d) Employing units specified in subpoint d: Written\r\npermission for temporary suspension of payment granted by competent\r\nauthorities.

dd) Employing units specified in subpoint dd: The\r\nwritten document of determination issued by the provincial People's Committee\r\nor the written document issued by the unit authorized by the provincial\r\nPeople's Committee.

3. Tasks of collection and recovery of arrears at\r\nSocial Security agencies of districts and provinces

3.1. Collection management divisions/teams

a) On a monthly basis, the collecting officer shall\r\npush employing units towards paying insurance contributions in accordance with\r\nlegislative regulations.

b) If an employing unit are more than 02 months in\r\narrears on insurance contributions paid on a monthly basis; 04 months in\r\narrears on insurance contributions paid on a three-monthly basis; 07 months in\r\narrears paid on a six-monthly basis:

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- Issuing the reminder letter to push payment of\r\narrears every 15 days.

- If the employing unit does not pay insurance\r\ncontributions in the insurance funds after the second reminder and does not pay\r\nSI, HI, UI and OADI contributions after all possible encouragement actions that\r\nhave already been taken, they should cooperate with inspection divisions/teams\r\nin compiling the list of employing units to be inspected by the surprise\r\ninspection team (Form No. D04m-TS) as a basis to carry out the permissible\r\nspecialized inspection, or collaborate with inspection divisions/teams.

c) Receiving inspection conclusions for the\r\npurposes of monitoring and pushing employing units towards implementation\r\nthereof.

d) On a monthly basis: Announcing the list of\r\nemploying units deliberately not paying SI, HI, UI and OADI contributions\r\nthrough mass media. dd) On a quarterly basis, preparing the assessment report\r\non recovery of arrears (Form No. B03a-TS), signing in the collection management\r\nsoftware; automatically sending electronic data on details of employing units\r\nin arrears with SI, HI, UI and OADI contributions (Form No. B03-TS) of the last\r\nmonth of the quarter as an attachment to Viet Nam Social Security. 

3.2. Inspection divisions/teams:

a) Receiving dossiers from collection management\r\ndivisions/teams, cooperating in the surprise inspection of payment of SI, HI,\r\nUI and OADI contributions; imposing administrative penalties in accordance with\r\nregulations.

b) Forwarding a copy of the inspection conclusion\r\nto the collection management division/team for its monitoring and pushing\r\nemploying units towards implementation thereof.

c) In case where any employing unit commits an act\r\nof evading payment of SI, HI, UI and OADI contributions for its employees, they\r\nshall cooperate in transferring case files to competent authorities to request\r\ntheir investigation and sanction in accordance with regulations of criminal\r\nlegislation.

4. Procedures for management of employing units\r\nthat go bankrupt, are dissolved, close their business or granted temporary\r\nsuspension from payment of contributions to the pension and survivor benefit\r\nfund.

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- Collecting officer: Based on dossiers required\r\nunder point 2.2 of clause 2 of this Article, providing update on the employing\r\nunit’s appropriate status, enclosing the scanned copy of dossiers on\r\ndetermination of status of the employing unit, in the collection management\r\nsoftware (in particular, the employing unit specified in subpoint d of clause 1\r\nof this Article shall be subject to the Decision to allow the temporary\r\nsuspension from payment of insurance contributions issued by the competent\r\nauthority), recording total decrease in the number of participants of the\r\nemploying unit, temporarily suspending calculation of interest, recording past\r\ninsurance contributions at the employing unit till the payment date, and\r\npreparing a report (using Form No. B12-TS, B12a-TS) for the purpose of seeking\r\napproval.   

- Director of social security agency verifies and\r\napproves it in the collection management software, and stores it in the\r\nparticipant's database.

4.2. Providing update on changes

a) Changes that need update

- Employing units apply for payment of survivorship,\r\npension and lump-sum SI benefits for their employees; 

- Employing units pay SI, HI and UI contributions\r\nfor employees eligible to receive pensions or moved (reserving the\r\nparticipation period);

- Other cases in which employees continue to participate\r\nin SI at other employing units, localities or receive SI benefits in other\r\ndistricts or provinces.

b) Implementation procedures

- Collecting officer:

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+ Receiving approved dossiers and paying insurance\r\nbenefits in accordance with regulations.

- Collecting department:

+ Acquiring data from social security agencies of\r\nprovinces, considering and allowing updated data to be input into the\r\ncollection management software. In case where submitted dossiers are inadequate\r\nor data contain errors, it must make/give its requests/opinions and return\r\nthese dossiers to social security agencies of provinces.

64. Amending and supplementing point 2.3 of\r\nclause 2 of Article 38 as follows:

 “2.3. Submitted dossiers which are adequate\r\nand correct as per regulations laid down in Appendix 02.

a) If any employing unit is in arrears that need to\r\nbe recovered for the accumulated period of less than 03 months, the collecting\r\nofficer shall be responsible for checking submitted dossiers according to\r\nAppendix 02 before collection.

b) If any employing unit is in arrears that need to\r\nbe recovered for the accumulated period between 03 months and 06 months, within\r\n07 days of receipt of all legally required dossiers, the collecting officer\r\nshall be responsible for preparing the working minutes (Form No. D04h-TS) for\r\nsubmission to the Director of social security agency to seek his/her approval.

c) If any employing unit is in arrears that need to\r\nbe recovered for the accumulated period of at least 06 months, within 07 days\r\nof receipt of all legally required dossiers, the collecting officer shall be\r\nresponsible for preparing the working minutes (Form No. D04h-TS) for submission\r\nto the Director of social security agency to request him/her to conduct a\r\nsurprise inspection and take any action under regulations.

65. Supplementing clause 4 of Article 38 as\r\nfollows:

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66. Amending and supplementing point 1.1 of\r\nclause 1 of Article 43 as follows:

 “1.1. Wire transfer: Transferring insurance\r\ncontributions to collection accounts of social security agencies opened by\r\nbanks or state treasuries or via smart facilities."

67. Amending and supplementing subpoint e of\r\npoint 3.1 of clause 3 of Article 43 as follows:

 “e) If any participant has at least 2 social\r\ninsurance booklets with the same payment period of social insurance and unemployment\r\ninsurance, the social security agency shall refund contributions which has been\r\npaid to the retirement pension and survivor benefit fund and unemployment\r\ninsurance benefit fund by himself/herself and unit (including social insurance\r\ncontributions that are paid on his/her employing unit’s part), excluding\r\ninterest. The in-charge social security agency of the place where an employee\r\nis working or living shall discharge its refund obligations as prescribed in\r\nclause 2 of Article 46.”

68. Amending and supplementing point 3.3 of\r\nclause 3 of Article 43 as follows:

3.3. Refund procedures

a) Refund request documentation

- Regarding the cases prescribed in subpoint a of\r\npoint 2.1 of this clause, the unit shall make a dossier in accordance with\r\nArticle 23.

- Regarding the case prescribed in subpoint b and e\r\nof point 2.1 of this clause, the unit shall complete Form No. TK1-TS,\r\nenclosing:

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+ A certified true copy or a copy attached to the\r\nprimary copy of the death certificate in case of the participant’s death.

- In case of refunding HI contributions to multiple\r\npersons classified into the same group of participants, PCs of communes,\r\ncollecting agents/schools shall compile a list of participants requesting\r\nrefund by using the Form No. D03-TS for submission to the social security\r\nagency.

- In other cases, the unit, bank or state treasury\r\nshall make the written request.

b) Collection management divisions/teams:

- The collecting officer compares SI booklets and\r\nHI cards with the national collection database. If compared data are correct,\r\nthey shall be gathered in the reserved data store to have SI benefits paid.\r\nWhen completely handling data for payment of insurance benefits, dossiers shall\r\nbe automatically stored for refunding purposes. 

- Cooperating with the budget – finance\r\ndivision/team to determine causes, overpayment amounts or amounts wrongfully\r\ntransferred and recorded into the collection account.

- The Director of social security agency shall\r\nissue the refund decision (Form No. C16-TS), send 01 copy thereof to the budget\r\n– finance division/team, proceed the transfer of money and deposit 01 copy\r\nthereof in the collection management division/team. If the bank or state\r\ntreasury records contributions incorrectly, a copy of the Decision must be sent\r\nto that bank or state treasury for controlling purposes.

c) The Director of social security agency checks,\r\napproves and stores dossiers in the reserved data store of the collection\r\nmanagement software for reporting to the superior social security agency in\r\naccordance with regulations.

69. Revising the title of Section 3 of Chapter\r\nVI as follows:

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70. Amending and supplementing Article 44 and\r\nArticle 45 as follows:

 “Article 44. Management of SI booklet and\r\nHI card specimens

1. SI booklet and HI card specimens shall be\r\nprinted and dispensed to social security agencies of provinces, the Ministry of\r\nNational Defense and the People’s Public Security by Viet Nam Social Security.

2. Printing, stocking, delivery, inventory,\r\ndestruction of and accounting for SI booklet and HI card specimens shall be\r\nsubject to applicable regulations.

3. Responsibilities for management of SI booklet\r\nand HI card specimens

3.1. Booklet – Card Department

- Gather demands for SI booklet and HI card\r\nspecimens nationwide and submit the procurement plan to the General Director.

- Cooperate in accelerating and inspecting quality\r\nand progress of printing of specimens in accordance with regulations.

- Monitor and regulate the dispensing and use of SI\r\nbooklet and HI card specimens.

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- Implement plans for printing specimens approved\r\nby the General Director in accordance with regulations.

- Take charge of and cooperate with the booklet –\r\ncard department in pushing for and inspecting the progress of printing and\r\nquality of SI booklet and HI card specimens under contracts.

- Monitor and urge printing service providers to\r\ntransfer the predetermined quantity of specimens to social security agencies of\r\nprovinces within the prescribed period.

- Transfer a copy of B/L proving the delivery of\r\nspecimens to the booklet – card department for the purpose of monitoring of the\r\nprinting progress.

3.3. Social security agencies of\r\nprovinces/districts

a) Budget – finance offices/divisions/teams

- Receive specimens and submit a report on\r\nspecimens of which quantity, serial numbers or quality is not correct to the\r\nVietnam Social Security (via the booklet – card department).

- According to a plan for dispensing specimens\r\napproved by the leader, they shall be delivered in accordance with regulations.

- Take charge of receipt and management of received\r\nspecimens; keep damaged SI booklets and HI cards transferred by the SI booklet\r\nand HI card issuance division in accordance with regulations.

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- Consolidate the quantity of specimens, monitor\r\nand regulate the use of specimens.

- Dispense specimens to each officer in charge of\r\nprinting SI booklets and HI cards for use. If specimens are dispensed to\r\nofficers for use, this division shall issue a receipt of specimens (Form No.\r\nC08-TS).

- Officers who directly print SI booklets and HI\r\ncards shall maintain dispensed specimens (including damaged specimens). If a\r\nspecimen is printed wrongly, it shall be cut at its corner.

- Before February 1 every year, the issuing\r\ndivision or the social security agency of the district shall make a list of\r\ndamaged SI booklets and HI cards in the previous year (due to the printing or\r\nstorage process) to transfer it to the social security agency of the province.

Article 45. Inventorying and destruction of SI\r\nbooklet and HI card specimens

1. Inventorying SI booklet and HI card specimens

a) Regularly, at the end of a quarter and year, the\r\nsocial security agency of each province or each district shall make an inventory\r\nof specimens to confirm the quantity and serial number of specimens actually in\r\nstock and the discrepancy between data on the quantity of specimens compared\r\nwith those specified in accounting records.

b) An inventorying group of a province or a district\r\nshall be composed of the leader of the social security agency of the province\r\nor district; the issuing division and the budget and finance division; the\r\nbooklet and card office. The inventorying of specimens shall be documented in a\r\nreport by using the Form No. C63-HD issued together with the Circular\r\nNo.178/2012/TT-BTC. The report shall specify reasons for overstocking or\r\nunderstocking of specimens and responsibilities of collectives and individuals\r\nand propose how to deal with this issue.

2. Destruction of damaged SI booklets and HI cards

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b) Before March 15 every year, damaged SI booklets\r\nand HI cards that are kept at the office's warehouse for more than 1 year shall\r\nbe destroyed and a record on destruction of SI booklets and HI cards using the\r\nForm No. C10-TS shall be made.”

c) The booklet – card department shall supervise\r\nand inspect the destruction of SI booklets, HI cards by social security\r\nagencies of provinces.

71. Revising the title of Section 4 of Chapter\r\nVI as follows:

 “REPRESENTATION AND MANAGEMENT OF DATA OF\r\nSI BOOKLETS AND HI CARDS”

72. Amending and supplementing Article 46 as\r\nfollows:

 “Article 46. Contents of SI booklets and\r\ncombined SI booklets

Contents of an SI booklet and the combined SI\r\nbooklet held by a person possessing at least 2 SI booklets shall be managed\r\nunder Article 33b. 

1. Representation and confirmation of the SI, HI,\r\nUI and OADI contribution period in an SI booklet

1.1. Contents of an SI booklet must be adequate in\r\neach corresponding stage in proportion to the contribution amount and working\r\nconditions of the SI, HI, UI and OADI participant (even when he/she does not\r\nwork and receive wages for at least 14 working days in a month due to his/her\r\nleave for enjoyment of sickness, maternity or paternity insurance benefits;\r\nhis/her non-paid leave; temporary suspension of his/her labor contract).

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If the unit has not yet paid in full, confirmation\r\nof the SI booklet till the date of payment of insurance contributions shall be\r\ngiven. After successfully recovering insurance contributions in arrears, the\r\nadditional confirmation shall be given on the SI booklet.

1.3. When making a decreasing adjustment in the\r\ncontribution period or the insurance contribution amount specified in the SI\r\nbooklet, the social security agency shall document the adjusted contents,\r\nconfirmation of accumulated contribution period or total insurance contribution\r\nlength of time.

2. Combination of SI booklets and refund

In case where a person possessing at least 2 SI\r\nbooklets requests his/her booklets to be combined, the officer of the issuing\r\ndivision/team shall compare contents of SI booklets and the database; make a\r\nlist of persons requesting combination of SI booklets (Form No. C18-TS) and\r\ntransfer it to the officer of the collection management division/team to\r\nperform the following activities:

+ If the SI contribution periods shown in SI\r\nbooklets do not match, the past contributions shown in SI booklets shall be\r\ncombined in the database and numbers of old SI booklet numbers shall be\r\ninvalidated.

+ If the SI contribution periods shown in SI\r\nbooklets match, the officer shall issue the refund decision (Form No. C16-TS)\r\nto the employee as per point 2.3 of clause 2 of Article 43.

3. If an employee possessing the SI booklet with\r\nthe reserved contribution period issued by the social security agency of the\r\nMinistry of National Defense or the Ministry of Public Security registers to\r\ncontinue participating in insurance or receive insurance benefits, the\r\ncollection management division/team shall update data and compare contents of\r\nthe SI booklet with data on the period of contribution to insurance provided by\r\nthe social security agency of the Ministry of National Defense or the Ministry\r\nof Public Security.

4. The period of past contribution shown in the\r\nbooklet possessed by the employee transferred to other employing unit shall be\r\ntransferred to that receiving unit for its recording of the period of\r\nsucceeding contribution.

5. Authority to sign on the SI booklet

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5.2. Directors of social security agencies of\r\nprovinces and districts shall take control of their seals under current\r\nregulations of Viet Nam Social Security.”

73. Amending and supplementing Article 47 as\r\nfollows:

 “Article 47. Validity of HI cards

1. Data on HI cards shall be centrally managed and\r\ninterlinked with collection data. Medical facilities receiving health insurance\r\ncards from patients shall search for information on health insurance cards on\r\nthe portal of information on assessment of health insurance cards to determine\r\nvalidity of each HI card.

2. Validity of a health insurance card shall be\r\nproportionate to the paid health insurance contribution (except the HI card of\r\na child under 6 years of age). The effective date of an HI card shall be\r\nregulated as follows:

2.1. Health insurance cards issued to the\r\nparticipants prescribed in clauses 1, 2 and 3; point 4.1, 4.1a and 4.2 of\r\nclause 4 of Article 17 shall be valid from the day on which health insurance\r\ncontribution is paid, except for the following participants whose HI cards are\r\nvalidated as follows:

a) A health insurance card issued to an employee\r\nentitled to the unemployment benefit shall be valid from the first month in\r\nwhich he/she receives the unemployment benefit as stipulated in the decision issued\r\nby a competent authority.

b) With regard to participants specified in point\r\n3.5 of clause 3 of Article 17:

- The HI card of a child born before September 30\r\nshall be valid till the end of September 30 of the year in which the child\r\nreaches 72 months of age;

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c) The HI card of the person entitled to monthly\r\nsocial welfare payments shall be valid from the date of receipt of social\r\nwelfare payments prescribed in the decision of the PC of a district.

d) Health insurance cards of people in poor\r\nhouseholds and ethnic people living underprivileged or extremely\r\nunderprivileged socio-economic areas, island communes or districts; people in\r\nnear-poor households, of whom health insurance contributions are fully paid by\r\nthe state budget, shall be valid from the date specified in the decisions on\r\napproval of the lists issued by competent state authorities.

dd) Health insurance cards of persons conferred the\r\ntitle of people's artisans or elite artisans living in households with a\r\nmonthly per-capita income lower than the statutory base salary shall be valid\r\nfrom the date specified in the decision on approval of the list issued by the\r\ncompetent state authority.

e) Health insurance cards of organ donors shall be\r\nvalid for use immediately after organ donation.

g) As regards students:

- General education students:

- Health insurance cards shall be annually issued\r\nto students at general education institutions as follows:

+ Health insurance cards of 1^st - grade\r\nstudents shall be valid from October 1 of the first year at the elementary\r\neducation level;

+ Health insurance cards of 12^th - grade\r\nstudents shall be valid till the end of September 30 of the year in which they\r\nstudy at that grade.  

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+ Health insurance cards of students in the first\r\nyear of the course shall be valid from the day on which they start their\r\ncourses, except in case where health insurance cards of 12^th-grade\r\nstudents are still in use.

+ Health insurance cards of students in the ending\r\nyear of their courses shall be valid till the end of the ending month of the\r\ncourse.

2.2. Health insurance cards of people referred to\r\nin point 4.3 of clause 4, 5 and 8 of Article 17 who continuously participate in\r\nthe HI scheme shall be valid from the date of payment of HI\r\ncontributions.  Health insurance cards of persons participating in HI for\r\nthe first time or participating in at least 3 consecutive months in the\r\nfinancial year shall put to use 30 days after the day on which participants pay\r\nHI contributions.

2.3. If the participants prescribed in clause 1 of\r\nArticle 17 are in arrears on payment of health insurance contributions for at\r\nleast 30 days, employing units shall bear responsibility under the provisions\r\nof Article 49 of the amended and supplemented Law on Health Insurance.

3. HI participants may change their registered\r\nprimary healthcare establishments in the first month of each quarter. 

4. Employees entitled to sick, maternity and\r\npaternity leave shall continue to use existing HI cards and shall not be\r\nallowed to have their HI cards replaced. If employees take unpaid leave during\r\nwhich their units complete dossiers of maternity or paternity leave, the\r\nvalidity period between the month of maternity or paternity leave to the expiry\r\ndate of the issued health insurance card shall be recorded.

Example 18: Mrs. Nguyen Thi A works for and pays\r\ninsurance contributions to the company M from July 2016. In February 2017, Mrs.\r\nA applies for unpaid leave from March 2017 and is permitted by the company M.\r\nThe company M notifies a decrease in Mrs. A’s insurance contribution to the\r\nsocial security agency from March 2017. The social insurance agency reduces the\r\nvalidity of Mrs. A’s health insurance card from March 1, 2017. In May 2017, the\r\ncompany M makes a declaration of Mrs. A’s paid maternity leave from May 1,\r\n2017. Mrs. A's health insurance card shall be specified to be valid from May 1,\r\n2017 to the expiry date specified in the issued card by the social security\r\nagency.  

5. Health insurance cards already issued to\r\nemployees taking long-time sick leave or leaving to receive retirement pensions\r\nshall continue to be in use till the end of the month in which their units\r\nnotify the decrease. New HI cards shall be valid from the first day of the\r\nmonth succeeding the month of notification of the decrease.

6. If employees still pay monthly HI contributions\r\nwhen being detained, held in custody or temporarily suspended from work due to\r\ninvestigation and judgement whether they have committed violations against\r\nlaws, their HI cards already issued shall continue to be valid. If competent\r\nauthorities find that they are guilty, their HI cards shall be used till the\r\nend of the month in which their units notify decreases.

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74. Amending and supplementing Article 48 as\r\nfollows:

 “Article 48. Evidencing documents,\r\nrecords, books and forms

Evidencing documents, records, books and forms\r\nshall be open on the interlinked software system for collation and reporting\r\npurposes according to the enclosed Appendix.”

75. Amending and supplementing point 1.6 of\r\nclause 1 of Article 51 as follows:

 “1.6. Director of the social security agency\r\nof the district shall assign public officials, civil servants and public\r\nemployees and workers appropriate for their specializations in the professional\r\ndivision to duly perform the professional division’s tasks stipulated in this\r\nwritten document in order to carry out the procedures for collection of\r\ninsurance contributions, issuance of SI booklets and HI cards. Public\r\nofficials, civil servants, public employees and workers shall be legally\r\nresponsible to Directors of social security agencies of provinces and districts\r\nfor assigned tasks even when they leave to receive insurance benefits or are\r\nreassigned to other position."

76. Supplementing point 2.6 of Clause 2 of\r\nArticle 51 as follows:

 “2.6. Closely manage the receipt and use of SI\r\nbooklet and HI card specimens in accordance with regulations of this Document.”

77. Amending and supplementing point 2.10 of\r\nclause 2 of Article 51 as follows:

 “2.10. Director of the social security agency\r\nof the province shall bear responsibility for participants’ claims for\r\nentitlement to insurance benefits and late payment interest of the employing\r\nunit (if any) there is any issue arising from handling of dossiers between\r\ntheir professional divisions; issuing SI numbers, updating collection data and\r\ndocuments evidencing payment of SI, HI, UI and OADI contributions, or issuing\r\nSI booklets and HI cards by each unit or participant is delayed.  Public\r\nofficials, civil servants, public employees and workers shall be legally\r\nresponsible to Directors of social security agencies of provinces for assigned\r\ntasks even when they leave to receive insurance benefits or are reassigned to\r\nother position."

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 “3.1. Collection Department, Finance –\r\nAccounting Department and Booklet - Card Department”

79. Adding subpoint dd to point 3.1 of clause 3\r\nof Article 51 as follows:

 “d) Cooperate with the information technology\r\ncenter to update and inspect the collection management software to ensure it\r\nmeets administrative demands and conforms to the collection procedures\r\nprescribed herein, use and train social security officers at all levels to use\r\nfunctions of the collection management software.” 

80. Amending and supplementing point 3.4 of\r\nclause 3 of Article 51 as follows:

 “3.4. Authorities, administrations and\r\ndepartments of planning and investment, implementation of SI policies, HI\r\npolicies, legal affairs, offices and information technology centers shall\r\ncooperate with the collection department and booklet - card department:”

81. Amending and supplementing point 1.6 of\r\nclause 1 of Appendix 01 as follows:

 “- Decision on demobilization or resignation\r\n(In case a soldier loses his/her demobilization decision, a written\r\ncertification granted by the head of the Regiment and equivalent or higher\r\nlevel that directly supervises that soldier before his/her demobilization or\r\nthe local authority that directly supervises that solider after demobilization\r\nmust be provided).”

82. Amending and supplementing subpoint 1.1 of\r\npoint 1 of section I of Appendix 03 as follows:

 “1.1. Persons rendering meritorious\r\nrevolutionary services under the provisions of the Ordinance on preferential\r\ntreatment for persons rendering meritorious revolutionary services, including:\r\nPersons rendering revolutionary services before January 1, 1945; persons\r\ncarrying out revolutionary activities from January 1, 1945 to the Uprising in\r\nAugust 1945; Vietnamese heroic mother; wounded soldiers, persons entitled to\r\npolicies the same as applied to wounded soldiers, class-B wounded soldiers,\r\nsick soldiers whose labor capacity is reduced by at least 81%; members of\r\nresistance forces infected with toxic chemicals to the extent of their labor\r\ncapacity’s being reduced by at least 81%.  Documents used as a basis for\r\nadjusting the amounts of HI insurance coverage shown in HI cards must include\r\nthe followings:

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b) Certificate of eligibility for entitlement to\r\nwounded soldier’s policies;

c) Decision on recognition of persons rendering\r\nrevolutionary services before January 1, 1945, persons rendering revolutionary\r\nservices from January 1, 1945 to August 1945, of the Standing Committee of the\r\nprovincial Party Committee, the municipal Party Committee of the Central Committee;

d) Decision on entitlement to benefits issued by\r\nthe Department of Labour, War Invalids and Social Affairs.

dd) Certificate of the Department of Labour, War\r\nInvalids and Social Affairs where they are receiving monthly benefits or\r\nalready receive lump-sum benefit payment (according to the instructions about\r\nbases for determination of persons rendering meritorious services to the\r\nrevolution in the Official Dispatch No. 467/NCC dated June 17, 2010 of the\r\nMinistry of Labor, War Invalids and Social Affairs).

 “e) Decision on entitlement to benefits or\r\nallowances paid to persons involved in resistance wars who are infected with\r\ntoxic chemicals, clarifying the rate of labor capacity reduction which is at\r\nleast 81% as per the Circular No. 05/2013/TT-BLDTBXH dated May 15, 2013 of the\r\nMinistry of Labor, War Invalids and Social Affairs.”

83. Amending and supplementing the title of\r\nclause 2 of Section I of Appendix 03 as follows:

 “2. War veterans referred to in the Decree\r\nNo. 150/2006/ND-CP and the Decree No. 157/2016/ND-CP”

84. Amending and supplementing subpoint a of\r\npoint 2.2 of clause 2 of Section I of Appendix 03 as follows:

 “a) Decision on demobilization or\r\nreassignment to another activity, clearly stating the time and place of his/her\r\ndirectly fighting and rendering his/her combat service as prescribed in the\r\nDecision No. 62/2011/QD-TTg dated November 9, 2011 of the Prime Minister. In\r\ncase the Decision on demobilization or reassignment to other activity does not\r\nspecify the time and location of his/her directly fighting or rendering combat\r\nservices, the certification of the military service area granted by the\r\nregiment or equivalent or other higher-level military unit that directly\r\nsupervises him/her before demobilization by completing the Form No. 04B-HBKV -\r\nPersonal declaration pertaining to time and location of military service\r\nduring/in which he/she already receives region-specific allowance (issued\r\ntogether with Circular No. 181/2016/TT-BQP for people who served in the army\r\nbefore January 1, 2007) shall be additionally required.”

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 “2.3. Veterans who are professional soldiers\r\nand officers retired after being on active duty.

The social security agency shall consult the\r\nrecords and data of active-duty professional officers and soldiers who are\r\nretired by the military organ to issue HI cards according to the interests of\r\nveterans.”

86. Amending and supplementing the title of\r\npoint 2.4 of clause 1 of Section I of Appendix 03 as follows:

 “2.4. Military officers and professional\r\nservicemen already fulfilling their active military services during the period\r\nof Homeland construction and defense, who have been demobilized, retired or\r\nreassigned to other activities.”

Documents used as a basis for adjusting the\r\ninsurance coverage stated in HI cards must include the followings: Decision on\r\ndemobilization or reassignment.”

87. Amending and supplementing clause 4 of\r\nSection I of Appendix 03 as follows:

 “4. Ethnic minority people living in areas\r\nfacing difficult socio-economic conditions; people living in areas with\r\nextremely difficult socio-economic conditions; persons living in island\r\ncommunes or districts. The social security agency shall make changes in the HI\r\ncoverage stated in HI cards, based on beneficiaries' family record books.”

88. Amending and supplementing clause 7 of\r\nSection I of Appendix 03 as follows:

 “7. People from poor households and near-poor\r\nhouseholds:

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a) Certificate of recognition of students from poor\r\nhouseholds according to the Joint Circular No. 18/2009/TTLT-BGDDT-BTC-BLDTBXH.

b) Certification granted the President of the\r\nPeople's Committee of the commune, ward or township to people from poor\r\nhouseholds and near-poor households according to the results of regular reviews\r\n(specified in Article 5 of Circular No. 17/2016/TT-BLDTBXH).”

89. Amending and supplementing clause 1 of\r\nSection II of Appendix 03 as follows:

 “1. Participants or units requesting changes\r\nto information shown in health insurance cards

1.1. If changes to personal information are made\r\ndue to participants’ wrong declaration in comparison to information declared in\r\noriginal documents

Documents used as a basis for adjusting information\r\nprinted in HI cards must include the followings: Old or new ID card, passport\r\nor other photo travel documents issued by a competent agency or organization\r\nsuch as: Certificate granted by the commune-level police or certificate granted\r\nby the educational institution where the student is managed,...

1.2. If changes to personal information are made\r\ndue to units’ wrong declaration in comparison to information declared in\r\nparticipants’ dossiers:

Social security agencies shall review, notify and\r\ncooperate with units in making any adjustment in information given in HI cards.

1.3. Adding codes of local jurisdictions where\r\nparticipants are residing if ethnics and members of poor households participating\r\nin the HI scheme are living in areas with difficult socio-economic conditions;\r\npeople living in areas with extremely difficult socio-economic conditions; HI\r\nparticipants living in island communes or districts.

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a) Employees: The social security agency shall be\r\nresponsible for cooperating with relevant units in reviewing and determining\r\nplaces where participants are working to issue codes of residence appropriate\r\nto these places.

b) Other participants: Family record book.”

90. Amending and supplementing clause 2 of\r\nSection II of Appendix 03 as follows:

 “Old or new ID card, passport or other photo\r\ntravel documents issued by a competent agency or organization such as:\r\nCertificate granted by the commune-level police or certificate granted by the\r\neducational institution where the student is managed,…”

91. Amending and supplementing forms and charts issued\r\nas appendices to the Decision No. 595/QD-BHXH, the Decision No. 888/QD-BHXH\r\ndated July 16, 2018 of the General Director of Viet Nam Social Security,\r\namending and supplementing several Articles on the Procedures for collection of\r\nSI, HI and OADI contributions; management of SI booklets and HI cards which are\r\nattached to the Decision No. 595/QD-BHXH (attached forms and charts).

92. Abolishing: Point 2.3 of clause 2 of\r\nArticle 2; clause 4 of Article 3; point 2.4 of clause 2 of Article 17; Article\r\n26; subpoint a of point 1.3 of clause 1, subpoint a of point 2.3 of clause 2,\r\nsubpoint a of point 3.3 of clause 3 of Article 31; clause 2 of Article 43;\r\nsubpoint b, c, d, e, g, h, i, k, l and m of point 2.1 of Section I; subpoint b,\r\nc, d and e of point 2.2 of Section I of Appendix 03 issued together with Decision\r\nNo. 595/QD-BHXH, Appendix 03 issued together with Decision No. 888/QD-BHXH\r\ndated July 16, 2018 of the General Director of Vietnam Social Security,\r\namending and supplementing a number of articles regarding the procedures for\r\ncollection of SI, HI and OADI contributions; management of SI booklets and HI\r\ncards issued together with Decision No. 595/QD-BHXH; Decision No. 618/QD-BHXH\r\ndated May 30, 2019 of Viet Nam Social Security, issuing sample Notice of\r\nresults of payment of SI, HI, UI and OADI contributions (Form No. C12-TS);\r\nOfficial Dispatch No. 2326/BHXH-BT dated June 27, 2019 of Viet Nam Social\r\nSecurity, providing details about payment of SI, HI, UI and OADI contributions.

Article 2. This Decision shall enter in force as of May 1, 2020. If\r\nwritten documents setting out regulations that were previously promulgated by\r\nViet Nam Social Security conflict with this Decision, they shall be\r\ninvalidated.  

Article 3. The Head of the Collection Department, the Head of Social\r\nSecurity Booklet – Health Insurance Card Department, Heads of affiliates of\r\nViet Nam Social Security and Directors of the Social Security agencies of\r\ncentrally-affiliated cities and provinces shall be responsible for implementing\r\nthis Decision./.

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PP. GENERAL\r\n DIRECTOR
\r\n DEPUTY GENERAL DIRECTOR
\r\n
\r\n
\r\n
\r\n
\r\n Tran Dinh Lieu